The goal of every project manager (PM) is to run a successful project from start to finish—which begs the question, “What makes a construction project successful?”
Generally speaking, a project’s success is gauged by the amount of time, money, and resources required to complete it. Therefore, the success of any project hinges upon the project manager’s ability to create a detailed process plan that can also adapt to real-time changes and unexpected situations. Because, let’s face it, in this industry you have to expect the unexpected—and find a way to plan for it—in order to keep your project on track.
While it’s no easy feat, with the right people and strategies in place, project managers can consistently deliver projects that are on-time and within budget.
Implement continuous planning
During the planning phase, project members and stakeholders will establish deliverables, define goals, and outline project milestones. A well-planned project will provide a timeline and a step-by-step roadmap to complete the work on time and within budget as agreed upon in the initial meetings.
But anyone who works in construction already knows that even a “simple” project is never really simple—it can, and almost certainly will, morph and evolve and require some level of change. For example, encountering unexpected environmental issues during the pre-construction phase could result in the need for design changes, which could then impact the entire construction plan and timeline.
Because you never know what could happen, project managers should continuously revisit and rework plans as necessary throughout the entire project lifecycle to mitigate risk, as well as unexpected costs and delays.
Have your risk log ready
Being able to identify, monitor, and mitigate risk is fundamental to successful project management. During the planning phase, project managers should prepare a risk log that outlines any foreseeable risks the project may face, as well as an action plan for what to do and how to resolve any issues that arise.
Once the risk log has been drafted, it should be distributed to project members and stakeholders to equip the team with the confidence and know-how to resolve any issues, as well as to provide comfort to the client by showing there’s a game plan in place to tackle any foreseeable risks that may arise.
Hire the right people
As is true in any industry, the people on your team will either contribute to your success or failure. Because construction project management has so many different components, variables, and moving parts, it’s absolutely critical to have the right people assigned to every aspect of the project to create high-performing, cross-functional teams.
Every core project member, vendor, supplier, and stakeholder contributes to the overall team dynamic, so it’s important to make sure they all share the same level of commitment, understanding of the project, adaptability, and desire to succeed. Any inadequacies or dysfunction within a team can easily send a project spiraling in the wrong direction.
Establish an effective communication plan
Every single phase in the construction project lifecycle requires constant communication and collaboration. Any delays or miscommunication can lead to costly mistakes and project delays, so creating an effective communication plan is critical to ensuring the most accurate, up-to-date information is getting to the right people on time.
One of the easiest ways to build an effective communication plan is to utilize a cloud-based project management software. Project management software provides the ability to add specific team members to projects where they can access all of the pertinent information and contract documents in one secure, centralized, and easy-to-access location. Using a centralized platform not only provides transparent communication that facilitates coordination between all parties, but it also creates accountability among team members.
Constantly monitor progress
For a project to be successful, the project manager needs to keep a constant pulse on what’s going on. This is another area where project management software can add significant value and help avoid costly mistakes. As we’ve touched on a few times, all projects—large and small—have a lot of moving parts that need to be constantly monitored to keep projects on-time and on-track.
Project management software allows PMs to monitor data in real-time and provides the ability to generate custom reports that can be shared with other team members and stakeholders to keep everyone informed and on the same page. Additionally, consolidated dashboards make it easy to digest and consume multiple reports on one screen, and to identify any red flags, items pending approval, or actions required for next steps.
The best way to improve the likelihood of successful project completion is through careful planning, ensuring you have the right team in place, maintaining constant communication through defined channels, and continuously monitoring progress to mitigate risk, cost, and delays.
To learn how our cloud-based project management solution can help you do all of this and more, click here to schedule a free personalized product tour.
Kathryn Dressler is a content strategist with more than 10 years of experience across the spectrum of marketing services, including blogging, social media, public relations, copywriting and editorial services.