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Industry Insight Resources

Best Practices For Software Implementation

Beginnings are always messy and this is often true in the Construction Industry. Especially at the start of a new project, which can make the entire project messy from day one. Through proper planning, possible pitfalls can most definitely be avoided.

The same can be said for implementing new construction software. Contractors often hesitate investing in a more efficient system – typically not due to the cost, but rather the anticipated stress associated with change management.

By applying your skills and know-how of running a successful and profitable construction project, you can avoid these common missteps when implementing a new construction software. Below are some of the most common roadblocks and related best practices to curb them.

1. Begin with a Plan

When you purchase a new construction software package, approach the implementation process the same way you would approach a new job – with a solid plan. Tap into the resources of your software provider in order to develop a logical and effective implementation strategy in order to be successful. They have helped thousands of clients before you, so with an open mind, allow them to be your trusted partner throughout the process.

2.  Define Success

 

Success is more than simply having the system up and running. Look deeper into defining what success is. What procedures have you found that haven’t worked with your current software and how can those procedures be improved? Identify these measurements of success at the onset of implementing new software.

3.  Assign a Project Manager Lead

 

Typically, you wouldn’t begin a new job without a Project Manager, so do not start a software transition without one. Ensure you have a dedicated Project Manager on board from your company and ensure they play a substantial role during the implementation process. Ultimately, the Project Manager will be one of the champions during start to finish of implementation and further on.

4.  Review Old Procedures

 

The main reason for changing software packages is to increase productivity and profitability. In order to increase this, it is important to review old procedures in order to make the necessary adjustments. Spend the time up front to establish a more standardized structure for all of your jobs and overall operations within your company.

5.  Review Outdated Information

 

Before switching over to your new software provider, review all of your records. By eliminating duplicate vendors, evaluating outstanding items and updating employee information – you can start with a clean set of data, which will help you when developing new procedures or tweaking existing ones.

6.  Approach Implementation in Phases

 

Transitioning over to a new software package should be approached in phases, just like a job. Map out each phase along with your software provider and share this with your team leads. By approaching this in phases, it will keep your staff from feeling overwhelmed as you move throughout implementation because you are giving them time to learn the basics before adding more complex functionality.

7.  Stay Positive and take Advantage!

 

Implementing new software can come with a bag of changing emotions – excitement, dread, frustration and impatience. Change can be difficult but remaining positive and taking advantage of the support your software provider is arming you with, will make all the difference! Keep an open line of communication between yourself and your team, as well as the software provider. Increase your knowledge base and overall efficiency by taking advantage of any additional resources, webinars and much more. Most importantly, take a hands on approach to training in order to utilize the software to is maximum ability.

 

Change is necessary for growth. Set expectations early on and approach the brand new implementation process with a solid strategy!

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Uncategorized

AGC Conference 2016 San Antonio!

On behalf of the Jonas Premier Team, we would like to thank all of the amazing men and woman who came to visit our booth. Every year it truly amazes us how incredible an industry that we have the pleasure of working in! Thank you all so much for your valuable time and the amazing conversations.

 

Don’t forget to wear your Hard Hats when on site….SAFETY FIRST!!!

We’ll see all you lovely people next year at AGC 2017.

 

With Great Respect,

The Premier Team.

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Industry Insight Mobile Resources Trends & Technology

Jonas Premier Favored for Contract Management by Capterra

In a recently published article for Capterra, Content Marketing Analyst, Rachel Burger ranked Jonas Premier in the top 10 best constructions software packages for contract management. Citing Premiers unlimited document storage, ease of use and reputation for customer service excellence as defining features, Burger went on to explain that the criteria used in narrowing down her extensive list of candidates consisted of: Is the software industry specific? Is it applicable for commercial construction? Are there contract management features, and ease of use.

As a provider of fully integrated Construction Project Management and Accounting Software, Jonas Premier offers cutting edge cloud based software for today’s contractors. With complete access to your data from the office, job site, and even the airport, you can make the right decisions for your business at all times. Good bye Citrix, good bye VPN, and welcome to safer, faster software.

 

About Capterra:

Capterra is a website that offers unbiased third party software advice and reviews, you can check them out here.

Rachel Burger is a Content Marketing Analyst, and you can check out some of her writing here.

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Mobile Trends & Technology

Jonas Premier Announces the Launch of their New Mobile Application

Jonas Premier, a division of Jonas Construction Software, has announced the launch of their new mobile application, which was officially released on March 1st, 2015 for Android devices. The application will later be available in the Google Play store at a one-time app cost of $14.99 and a monthly fee of $25/user with Jonas Premier.

 

The goal in releasing their mobile app is to allow for easier access for field technicians to perform their job autonomously while improving communication with the office. The Jonas Premier mobile application will act as a ‘daily job log’ where technicians can input all aspects of the job within one clean and simple to use application. Currently, Jonas Premier has launched the mobile preview program with a few select clients and has received positive feedback thus far. The app is developed in-house and provides real-time information. Most importantly, it is specifically designed for Project Managers, keeping it simple to use, incorporating large, easy to read icons, making the app very intuitive and easy to learn. With Jonas Premier being a leader in construction cloud software, all actions performed within the app are integrated back into the Jonas system to update payroll and the daily job logs.

 

The Jonas Premier field mobile application has three major components. The first component is the daily job log, which allows technicians to enter hours directly from the field for themselves, or for an entire crew, and is automatically linked to a specific job or cost item in real-time. The second component is the daily job log information. This feature allows for job descriptions to be entered, how many subcontractors were on a specific job as well as how many hours they worked, what material was used or purchased, what equipment was used or rented, any safety issues that occurred, and any weather delays experienced. This component also has a custom field section, whereby any additional information, customized to any business, can be entered. This information can be in the form of an open text field, date, and numeric or drop down field. The third component provides users with the ability to take pictures directly from the job site. When a picture is taken, the image is automatically saved and integrated into the Jonas document management system and is tagged to that specific job.

 

Karoline Lapko, Vice President of Jonas Premier, is excited for the release of their mobile app, “At Premier, we are committed to empowering people and organizations to achieve more. Today’s mobile app release is another step on our journey to re-inventing the mobile and cloud world in the construction industry. Real-time daily job logs and time entry are now just a tap away. We expect a tremendous response, and customer feedback is critical to ensure high quality and to help us refine and improve the app. We’ve only scratched the surface of what is possible as we intend to re-image new ways to build out the product to help with automation, collaboration and integration. Stay Tuned!”

 

While the Jonas Premier mobile application has numerous components and features already, there is still room for growth. The next phase of the app will allow for RFIs (request for information) for quick photo capture and ability to create a new RFI directly from the mobile decide. The app will also be able create a deficiency or punch list. With the application currently available for Android devices, an iOS version is set to be released within Q2 of this year

.

Read the official Press Release HERE.

 

Categories
Industry Insight Trends & Technology

Document Management – What to Consider

Picture this – endless piles of paper taking over your office and desk space. Sounds familiar?

If so, then it’s probably time to consider looking at an e-document management system. At a time when there are so many tools available to share and organize data there is huge value in deploying a system that ensures your information is accessible, secure, and easy to find for all its stakeholders.

The way you consume information is a personal preference. To many people, reading from a physical document is much more natural, comfortable and convenient than reading from a screen. To others, reading from the screen is more preferential.

Jonas Premier gives you the opportunity to go completely paperless by storing and transferring all your data digitally. We also make it easy to email and print reports. Part of what makes this possible is the integration with various Microsoft office programs:

Outlook – Automate your emails and send reports directly through Premier for quick and easy communication.

Excel – Generate spreadsheets on a platform that you’re already comfortable with, and see information the way you want to see it. Print, save, or email it.

A centralized, easily accessible location for all of your information will enable your entire team to collaborate on projects and reduce the time it takes to perform tasks. No more searching for missing information or sorting through outdated unorganized data. Companies that don’t require a hard copy of their documents are also at a significant cost advantage. There is less time spent on printing and filing which gives your administrative staff more time to accomplish other important tasks.

Premier’s document management system enables your team quick and easy access to the most current versions of their documents while also keeping an accurate historical audit trail. This reduces the risk of looking at stale information. Premier also designates which revision you are currently looking at as well as when it was created.

Although improving your document management system might not be your top priority, it is fairly easy to do and offers great rewards down the road. Go electronic with your documents and make sure your company is operating at its fullest potential!

Check out our other features HERE!