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Tips for Using Construction Software to Improve Performance

Construction companies upgrade their construction software for lots of reasons. One of the main reasons being to improve, you guessed it, performance. This includes being more profitable and more efficient, both in the field and the office. There are many ways to improve performance working with construction software, including choosing the right software, getting an ERP solution, changing processes, gathering data, and using analytics.

1. Get the right software for your business

One size software does not fit all. Before selecting construction software for your company, you need to do research to make sure you’re selecting the program that is best for your company. Get something too simple, and you’ll quickly outgrow it. Get something too complex, and you’ll never use it properly or understand what the data is trying to tell you.

Start by assessing your current system, even if you’re still using spreadsheets. Determine what’s missing and what information you wish you had. Shop around and look at multiple software options. Don’t rush this process or you’ll quickly be overwhelmed by all the information you receive. Look for software that allows for flexibility and growth in your company and the data you collect. You’ll want to be able to grow into the software and still have it serve you several years down the road.

Choose the software package that best suits your needs and gives you the most options for additional data collection. Some software packages target specific contractor types or are better suited for certain trades. Choose one that fits your company and the work it does, both now and into the future. Choosing the right software lays the groundwork for improving your performance and improving efficiency.

2. Get an ERP

An ERP software program, or enterprise resource planning, offers companies a holistic view of their operations and finances. In the construction world, it combines project management and accounting into one solution that is linked by data. This type of software solves a critical missing link in construction – it links the office to the field. Information entered in one area can be immediately seen by the other, making real-time decision-making possible.

ERPs have several advantages over standalone accounting software, including the ability to see data in real time, integrated data, and a larger view of company performance. All of these allow management to assess and act on trends in the business. They can spot problems both in the field and the office and proactively address them.

3. Don’t be afraid to change

New software often brings new processes. No software program does things the same way as another, and companies need to be flexible in changing their processes. Using the software’s process will improve efficiency and avoid extra work. It can also allow for additional data collection, which can be beneficial in assessing productivity.

New software provides the opportunity to learn more about the company and its processes through the collection of additional data. Even though the company hasn’t collected certain data in the past doesn’t mean you can’t learn from the information.

4. Gather data

Data is key when it comes to improving performance in construction. By being able to gather data from both the field and the office, management can assess performance companywide and make improvements to increase efficiencies and improve performance. Without this data, management must rely on anecdotal evidence and assumptions about what is happening on site.

When companies gather more data, they have an opportunity to learn more about the company. With limited information available, management has to make assumptions to fill in the gaps. But with concrete information coming from the field, management can monitor both growth and performance in real-time, allowing them to make better decisions.

5. Use analytics

Analytics help companies predict future outcomes based on past events. The more data the company has available for analysis, the better the predictions are. Since construction software allows for the collection of data from the field and office, analytics can provide insight for both areas and allow project managers and company management to make better strategic decisions.

Analytics can predict incidents and problems ahead of time, like forecasting the possibility of safety incidents depending on the type of work being performed. This proactive response helps prevent problems and allows companies to improve performance and increase efficiency.

Conclusion

If your company is looking to increase efficiency and improve its performance, construction software is a key part of that journey. Start by making sure you have the right software for your situation by assessing multiple options before deciding. If it makes sense for your company, select an ERP solution that connects the office to the field. Don’t be afraid to change your internal processes to match the software’s procedures. Gather as much data as you can and use analytics to help you predict outcomes for your business. Premier Construction Software has all the tools you need to improve your key performance measurements. Contact us to request a demonstration.

To learn more about how you can improve performance with a construction software, schedule a call with our team for a live demonstration.

Author Biography:

Dawn Killough is a construction writer with over 20 years of experience with construction payments, from the perspectives of subcontractors and general contractors. Dawn has held roles such as a staff accountant, green building advisor, project assistant, and contract administrator.  Her work for general contractors, design firms, and subcontractors has even led to the publication of blogs on several construction tech websites and her book, Green Building Design 101.

 

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Uncategorized

AGC Conference 2016 San Antonio!

On behalf of the Jonas Premier Team, we would like to thank all of the amazing men and woman who came to visit our booth. Every year it truly amazes us how incredible an industry that we have the pleasure of working in! Thank you all so much for your valuable time and the amazing conversations.

 

Don’t forget to wear your Hard Hats when on site….SAFETY FIRST!!!

We’ll see all you lovely people next year at AGC 2017.

 

With Great Respect,

The Premier Team.

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Industry Insight

Jonas Premier & Enterprise Software: Industry Leaders in Construction Management Solution

Both Jonas Premier and Jonas Enterprise Construction Software, industry leaders in construction management software, providing construction software solutions built for the construction industry, have both been named to Capterra’s Best Construction Management Systems List. Jonas Enterprise and Premier, together comprising Jonas Construction Software, are the only fully integrated construction software solutions to make the list.

Capterra’s Best Construction Management Systems List is based on three main criteria: ease of use, customer service, and the overall rating. The list represents the top reviewed construction management systems based on these measures. Jonas Premier, who is ranked third on the list, attained an ease of use score of 4.5/5.0, a customer service rating of 5.0/5.0, and an overall rating of 4.5/5.0 based on 25 reviews. Jonas Enterprise, who is ranked thirteenth on the list, attained an ease of use score of 4.5/5.0, a customer service rating of 5.0/5.0, and an overall rating of 5.0/5.0 based on 11 reviews.

Karoline Lapko, Vice President of Jonas Premier Construction Software, is pleased with their continued growth, “At Jonas Premier, our goal has always been to improve our product, our service, and our usability to truly transform the construction software industry. From day one, we provide our clients with an excellent, true cloud construction software, but more than that, we develop strong relationships and really strive to understand and exceed our client’s requirements. Based on our reviews, it is evident that our clients appreciate the value added services we offer, as well as the friendly, helpful, and professional support we provide for each and every one of our clients.” Steve Cowan, President of Jonas Construction Software, is proud of the performance of both Jonas Premier and Enterprise, “Our two products, Premier and Enterprise, have both served their markets very well and have truly performed well from a technology, service, and support perspective. These positive results have been further validated through our excellent customer reviews and what the market has demonstrated to us. As we continue to grow as a company, we continually strive to maintain, as well as enhance, these great relationships with all of our clients and partners.”

To learn more about Jonas Premier, please visit www.jonasconstruction.com/premier/.

To learn more about Jonas Enterprise, please visit www.jonasconstruction.com/enterprise/.

About Jonas Premier Construction Software:

Jonas Premier is a fully integrated, cloud-based construction accounting software solution ideal for general contracting businesses. Running in the cloud, it provides you with the ability to access and input key business information anytime, anywhere. It is built on modern software architecture, fully flexible and is simple to use. The complete offering for contractors includes: accounting, job cost, subcontract management, billing, progress billing, time and material billing, financials, project management, bank management, purchase order, inventory, time entry, integrated document storage, field mobile apps, and vendor and customer portals.

Jonas’ fully-integrated solutions provide all of the tools needed to increase productivity and improve your bottom line. At Jonas, they make it easier for companies to focus on what is important – their customers, their projects and their employees. Jonas does this by streamlining their operations and giving better visibility to the entire organization. This gives your employees the tools to do their jobs better, support your customers and achieve your company goals.

 

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Industry Insight

Premier and Gillam Group Team Up and Take on York University

On Friday, November 20th 2015, the Premier team visited the Lassonde School of Engineering at York University to conduct an onsite, specialized training session with the Project Managers and Coordinators of the Gillam Group – forging an even stronger relationship with yet another valuable client. This new 16,000 sq. ft. building is an inspiring masterpiece – lending itself to a new way of teaching well into the next century and will house various engineering disciplines, programs and types of instruction to the students of York University. This new facility, embraces a new innovative style of learning by providing forms and spaces that are flexible, creative, collaborative and bold.

 

The Gillam design team constructed this iconic building aspiring to attract research partners, recruit and retain staff and students from across the province, the country and around the world. The Gillam Group is a well-known construction management company, located in Toronto, Ontario.  They are established by a collection of industry professionals who share a common goal of improving the way construction projects are delivered.

 

Premier offers an ideal solution for General Contracting businesses, providing the ability to access information anytime, anywhere. Premier is built on a modern software architecture that is entirely flexible and truly simple to use. Some of the features that Premier offers include sides of Accounting, Job Cost, Progress Billing, Subcontract Management, Financials and Customer Portals just to name a few. The Premier team and the Project Managers of Gillam trained closely together with the use of Premier’s fully integrated, cloud-based construction accounting software, helping Gillam continue to take their business and future projects to new heights.

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Trends & Technology

Premier Construction Software Permission Levels and Security

Cloud software provides your employees access to any information at any time, right? The answer is only if you want it to. Premier Construction Software is partnered with one of the world’s most trusted hosting providers, Microsoft Azure, which ensures your data is always available and secure. Premier allows the administrator to set up various security levels by company, division, job or menu design in order to provide or restrict access to certain groups or individuals.

 

Once the security levels are set, you have the ability to control what users can access and do. Within the software, users can set up read-only privileges and control who has access to view, post and or approve key documents. For example, key users can enter and edit change orders but the approval itself can be restricted, or a user can enter in a purchase order or an AP invoice but they will not be permitted to post them.

 

The security levels you assign to users is critical as it sets proper controls and makes it easier to hold users accountable.  A full audit trail, revision tracking and an automatic document storage system makes it easy to find an entry or any particular posting history. Another benefit to setting up proper security levels from the start is the capability to remove menu options for certain users which creates a cleaner and more user-friendly working experience. Permission levels are usually defined during the initial implementation stage but are easily adjusted as users are added.

 

Cloud software promotes collaboration by creating an environment that is secure and easily accessible for all important parties such as your colleagues, vendors and clients. Premier takes that security to an even higher level – it allows you to set up external third party access for your subcontractors and customers. Using this feature, they can easily log-in to a portal to get immediate access to view or approve documents related specifically to their projects. Using advanced security parameters, you can define which type of document is available within the portal (i.e. invoices, change orders, payment applications, quotes etc.). Premier accomplishes this by using a fluid permission levels system that does not hinder productivity while simultaneously allowing everyone to remain informed and continue being part of the team.

 

Now you can manage, access, and protect your data while gaining visibility and increasing communication within your team!