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Accounting Industry Insight

10 Reasons to Switch from QuickBooks to Premier

When we designed Premier, we took the simplicity from QuickBooks and combined it with the power of traditional packages to create a simple, yet powerful solution on a modern user interface.

10 Reasons to switch from QuickBooks to Jonas Premier:

  1. Integration – One complete solution for accounting, detailed job costing, project & document management designed for automation and collaboration only for Construction. Using one software for all your needs can help you automate processes, save you valuable time and generate detailed financial and job cost reports.
  2. Data Security – Control what user or group can enter only versus post in key modules. Secure by company and by job. Every entry has a proper data trail which stores electronically in the document management system. This makes it easy for auditors to track so they are in and out of your office in no time.
  3. AP Batch Processing – AP Invoices for Jobs or GL can be saved individually or in a batch and routed for approval to multiple users. Easily run reports to see what is ‘pending’ and who you are waiting for approval on. When you approve or deny, you have the ability to enter in the proper allocation for each line item. This will automatically update in AP to help minimize double entry.
  4. Retainage/Holdback Processing – Designed specifically for construction, we understand the importance of tracking retainage/holdback by detailed job cost items. Premier can automatically release retainage/holdback and generate invoices.
  5. Subcontract Management – Tracks compliances and expiry dates. When approving a change order with subs, it automatically generates subcontractor change orders and updates billing. Enable the pay when paid feature and redesign your payment applications by vendor.
  6. Cheque Register – A record of cheques enables you to cancel a cheque at any date, without having to reopen a closed accounting period. You can easily deactivate and reactivate periods.
  7. Project Accounting – Jonas Premier provides up to 5 levels of detailed job costing which is useful for General Contractors working on condos, apartments, property, lots etc. Example: An AP invoice could be allocated as follows: Job 123 – Sub – Concrete Work – Building 1 – Bathroom
  8. Project Management – Manage estimates, est@completion, actual & committed costs, change orders, pending change orders, photos, RFIs, Submittals, Transmittals, Punch lists, and more.
  9. Document Management – Documents from Premier automatically store and tag to the job, customer, sub, employee etc., helping you become paperless instantly. Integrated with Word, Excel and Outlook makes it easy to tag documents. Upload any 3rd party and enable workflow approval for internal and external users such as subcontractors.
  10. Billing – Enter and manage fixed price Job Invoices, Schedule of Values, Progress Billing by %, amount, units, AIA billing and T&M Cost plus mark up with Construction Management Fees. Design your forms or easily copy from templates.
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Resources Trends & Technology

Secrets of Construction Software – Cloud vs Traditional ERP

Construction Software has become more powerful and there are many more options available in the market today. How do you decide what is best for you and how can you hedge your risk? Well, it’s not that easy! It’s important to educate yourself on which questions are crucial to ask so that you can easily differentiate the old from the new and identify software that adds real value to your organization.

 

The main challenge is finding an integrated accounting and job costing software that is robust, powerful, and easy to install and use.  With the introduction of cloud, software companies are challenged to move from traditional ERP to SaaS based models. To build software that is true cloud requires a significant investment. Most construction software companies do not have the development resources and required investment to compete in the cloud market so they take shortcuts such as using a third party hosting provider to host their software in the cloud. This is not a true cloud solution but rather dated technology camouflaged in a new technology framework.

 

Traditional ERP software contracts are structured in a way that locks customers in and increases the risk for businesses. It’s important to review the contract in detail so you don’t invest your hard earned dollars in software that is dated, comprehensive and can take several months to install. Also, traditional ERP software packages specialize in customizations and target multiple verticals. This results in numerous flags which lead to lengthy and time consuming installs.

 

Additionally, traditional ERP software solutions charge a high upfront license fee and lock you into a contract that is very difficult to terminate. In hindsight, they have very little incentive to provide a quality product and exceptional customer service. Under the new model – SaaS, there is no contract which significantly mitigates the risk for your business. It also holds the software vendors accountable to deliver what was promised during the sales demo – a quality product and exceptional customer support.

 

The differences between true cloud and traditional hosted ERP solutions quickly become apparent when you calculate the cost savings. Traditional ERP software vendors try to compete in the cloud market by hosting their software using a third party provider. There is an associated hosting fee and Citrix/VPN are required to run the software application. Not only is this costly but it is very time consuming, slow and usually there are connection issues and delays. Also, servers must be upgraded, maintained and require in house I.T support for back-ups, storage, corruption etc.

 

True cloud does not require a server or hosting fees and all back-ups and upgrades are included.

 

Most importantly, SaaS based companies have shifted their focus on customer satisfaction by taking the time to learn about construction businesses.  Establishing a meaningful partnership drastically positively impacts development and advances the software.  Most traditional ERP solutions set a lower budget for the number of training hours required for an implementation in order to make the quote appear more favorable. It is important to gain clarification around this to ensure an accurate number of hours is quoted. Most vendors charge for additional training whereas most SaaS based vendors are rolling out unlimited training models to ensure high adoption and satisfaction rates among customers. Typically users of SaaS based systems are using over 80% of the software’s capability whereas users of traditional models are left to train themselves and end up using less than 50%.

 

As you can see, the two solutions – true cloud versus traditional ERP – are drastically different. It’s important to take into consideration more than just the purchase price. If you make the wrong decision, it can disrupt your work environment, deter employees from change and end up costing you time and a significant lost investment. Choosing the right software is critical to a company’s success. If chosen correctly, it can increase productivity, centralize your team, provide meaningful reports and help you grow your business with less resources.