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5 AI Solutions Construction Can Implement Today

Is the future of the construction industry already here?! With continued growth in technology and artificial intelligence (AI) in other industries, why hasn’t construction followed suit? The industry continues to lag behind many others in the adoption of new tech, including AI, robotics, and machine learning.

In 2018 McKinsey posited five then-current technologies related to AI that construction could implement from other industries. Three years later, most of these are still science-fiction more than reality, but for how long?

1. Optimize project planning

Existing technology in the logistics industry allows delivery drivers to optimize their route planning to account for both distance and traffic. AI analyzes for the shortest route with the least amount of traffic to cut delivery times. The technology continues to learn through reinforcement learning, commonly called trial and error, the best way to go the shortest distance.

In construction, this technology could be used to analyze and assess project schedules to optimize them for the shortest time and best use of resources. By running thousands of alternatives, the technology could provide options that humans hadn’t thought of to perform the work most efficiently. AI could learn from past project data and over time correct itself with the best resource combinations and alternatives to speed up project planning.

2. Forecast risks and constructability of design

Pharmaceutical research firms are using AI to reduce R&D costs by predicting medical trial outcomes. The software uses predictive AI solutions to improve products without the additional cost of intermittent testing.

In construction, this technology could be used to forecast risks, predict constructability, and the structural stability of technical solutions during the planning stage. By testing for structural stability and constructability ahead of time, in the virtual world, it’s possible to save big bucks during the construction process. The technology can also be used to test various materials, limiting downtime during inspections.

3. Supply chain coordination

AI can currently be used to reduce downtime and oversupply of shipments in a supply chain. It also can be used to increase the predictability of shipments. This reduces costs, logistical burdens, and supply variability. We certainly could have used this technology during the recent construction material shortages.

As modular and prefabricated construction gain popularity, there will be an increased need for enhanced supply chain coordination. These types of construction rely on just-in-time deliveries, which can be more easily achieved using AI. The technology will also help control costs and overall cash flow.

4. Robots and 3D printing

Robots and 3D printing are already making waves in construction. They are being used by a few teams to provide affordable housing and reduce costs and project schedules. From this knowledge, researchers have trained robots to learn from simulations and used machine learning to replace software programming.

Robots are being used to construct panelized buildings and components for prefabricated and modular projects. The ability to use machine learning could shorten the timeframe even further and allow robots to quickly move from one task to another without lengthy programming.

5. Quality control

In healthcare, machine learning is creating opportunities to diagnose illnesses earlier through image recognition. The technology detects known markers for certain conditions to provide early diagnosis.

Using drone imagery and 3D models, the same technology could detect potential defects and help with quality control. It could notice anything from potential catastrophic failures to finish blemishes and alert the team in real-time.

Conclusion

While no one knows what the next technological breakthrough in construction will be, it’s safe to say it may come from one of these five technologies. All are using technology, machine learning, and AI to predict the future or inspect current work for future problems. By engaging technology early in the design and construction process, teams are saving time and money, as well as assuring the safety of building occupants.

Interested to hear more on AI? Jonas Premier can assist you with more information on how AI can empower your business to work smarter.

Visit our website or schedule a call with our team of professionals at Jonas Premier today for a complimentary walk-through of our simple and easy-to-use software.

Author Biography:

Dawn Killough is a construction writer with over 20 years of experience with construction payments, from the perspectives of subcontractors and general contractors. Dawn has held roles such as a staff accountant, green building advisor, project assistant, and contract administrator.  Her work for general contractors, design firms, and subcontractors has even led to the publication of blogs on several construction tech websites and her book, Green Building Design 101.

 

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Tips & Advice

Is Manual Data Entry Costing Your Business? Why Automation is the Solution

If you think that investing in software to automate your systems will cost you more money than doing everything manually, you’re not alone. Many businesses operate under the assumption that paying for automation is more expensive than paying people to do things. The truth is there are hidden costs to doing things by hand, and those costs can significantly affect your bottom line.

We’re going to look at the hidden costs you may not realize you’re incurring by doing your data entry manually. The magnitude of some may surprise you.

1. Increased error rate

Workers entering data manually, without verification, can have an error rate as high as 4%. That means for every 50 entries, two are wrong. In an experiment in 2009, it was shown that data entry workers made up to 10.23 errors when entering data from thirty spreadsheets. This is the nature of human data entry.

When errors involve money, the stakes are high. These errors could lead to over-and underpayments, over-and undercharging customers, disruptions to the accounting and auditing processes, and may lead to financial trouble. Data entry errors have cost companies millions of dollars.

2. It takes time

Manual data entry takes time. The average typist can perform 10,000 to 15,000 keystrokes per hour. Depending on the amount of data and its form, it can take even the fastest typist hours to perform data entry. If the data requires comprehension or analysis before entry, this slows down the process even more.

It could take a competent operator between 8 and 10 minutes to enter 400 units of data. This may not seem like much, but if the volume of data is high, it can cost your company valuable time that could be spent on other workflows, like analyzing the data.

3. Can’t focus on important business tasks

With so much time spent ensuring that the data entered is correct and finding and fixing errors, there is no time left to work on the business. Managers spend their time ensuring that the data they’re reporting is accurate and less time actually analyzing that data. A survey found that 37% of manufacturing professionals don’t trust the reliability of manually entered data when making strategic decisions. If you can’t trust the data you’re getting from your team, how can you grow your business or take on additional work?

4. Inhibits business growth

When management receives data, it often makes decisions based on that information, whether it’s correct or not. These decisions may inhibit the growth of the business. For example, a costly mistake can lead managers to believe a project is over budget when it’s not. They then make moves to cut company spending to protect the company, when instead, they should be investing in future growth.

5. Hidden costs

Most companies think automation costs more than entering data by hand. The truth is there are hidden costs to entering data manually. There’s the obvious labor to enter the data, then more labor to check for mistakes, and more labor to fix the mistakes. At each level, it becomes more expensive and time-consuming to detect and correct mistakes.

It has been shown that incorrect data can cost companies up to 30% or more of their revenue. In particular, a 2018 Goldman Sachs report stated that the direct and indirect costs of manual paper invoice processing are $2.7 trillion for businesses around the world. The hidden costs of manual data entry can be enough to make or break your business.

6. It’s boring

Continually spending days or hours doing mindless data entry can lead to employee dissatisfaction and turnover. When workers spend hours keying in the same information, they are bound to lose focus, which increases errors and leads to frustration. Data entry work is repetitive and tedious. 55% of employees in a survey cited the collection, uploading, and synching of data as the least productive part of manual data entry. When employees don’t feel productive, their morale lowers and they are then more prone to make mistakes.

Automation is the solution

How can companies save themselves the time and money that is lost through manual data entry processes? Automating as much as possible is one way to recoup these costs. By using machine learning and automation, the software can automate much of the data entry process, leading to fewer mistakes and speeding up the process.

Premier Software uses AI, machine learning, and automation to speed up invoice entry and other repetitive tasks, so you can spend time working on your business and less time entering data. For a demo of how our automation works to save you time and money, schedule one today.Author Biography:

Dawn Killough is a construction writer with over 20 years of experience with construction payments, from the perspectives of subcontractors and general contractors. Dawn has held roles such as a staff accountant, green building advisor, project assistant, and contract administrator.  Her work for general contractors, design firms, and subcontractors has even led to the publication of blogs on several construction tech websites and her book, Green Building Design 101.

 

Categories
Tips & Advice Trends & Technology

9 Reasons You Need Drawing Management

Drawings are the backbone of every construction project. Without correct drawings, the work completed may be incorrect or not needed at all. With so many drawings being issued for even the simplest of projects, keeping them organized is imperative for project teams to work successfully. Drawing management software provides the organization and features that teams need to complete their projects on time and on budget.

We’ve put together nine reasons why you need a drawing management system to help you stay on top of your project and your work.

1. Version control

It’s crucial that project teams work off the latest revisions of the drawings and specifications as the project progresses. New drawings may be issued periodically based on changes to the design or RFI responses. Keeping up with these changes can be confusing and difficult if you don’t have a system to keep it all straight.

Version control tracks the latest version of each drawing and ensures that you’re always looking at the most current one. This ensures the team is always up to date and working off the correct drawings.

2. Central storage

Teams often have multiple places they store their drawings, some on local computers, in Dropbox, in email attachments, etc. With a central storage location for all drawings, you reduce the number of places you have to look for a specific file. This can save hours of frustration and search.

A central storage system keeps all drawings in the same place so everyone can have access when they need it.

3. Markup ability

Changes happen in every job. With a drawing management system, you can digitally markup drawings to document questions or changes to the drawings. You can highlight changes with bubble clouds and mark as-built locations for utilities, walls, and other features of the project.

The ability to digitally markup drawings allows teams to keep a live as-built set in the system. Everyone can access it and know exactly where things ended up.

4. Connect drawings to other correspondence

Drawing management systems allow teams to tag RFI locations and link them with the corresponding questions, then markup changes on the drawing based on the response. They can also tag change order locations and associate them with the appropriate CO. Now when someone asks why a specific change was made, teams can go to the electronic drawing tool and immediately see the RFI and response that caused the change.

Open communication is key during construction projects, especially those with lots of changes. The ability to connect drawings to other correspondence allows teams to instantly see when and why changes were made.

5. Security and controls

With drawing management tools, you can set security permissions to allow team members to see only those documents that they need to see. This keeps sensitive data and trademarks safe from those who don’t need to have that information.

Keeping data safe and secure is important in any data management system. By setting security permissions on a need-to-know basis, you protect your client’s trademarks and trade secrets.

6. Cloud storage

Storing drawings in the cloud allows all team members to have access from any device with an internet connection. No more searching in folders or trying to locate links, all the drawings are on the tool and everyone who has access can easily see them. Cloud storage also provides limitless data storage, allowing multiple large projects to be stored in the cloud.

Cloud storage provides easy access from any device for all team members who have permissions.

7. Easy to archive

As electronic drawings are marked up throughout the project, the record creates an as-built set that can be accessed at any time during the project. Team members can easily see how the documents have changed versus the original design. All changes are recorded in the electronic version visible from any device.

The ability to create an as-built set at any time during the project improves communication with the owner and speeds up the project closeout process.

8. Search capabilities

Optical character recognition allows the software to locate specific keywords within the drawings. Teams can search for specific terms or location names and find them instantly without searching through all the pages.

Searching for keywords in the drawing tool saves teams hours looking through individual sheets.

9. Avoid added work or rework

Teams can avoid rework and performing added work that wasn’t necessary by always using the latest version of the drawings available. Having a drawing management system ensures that the latest version is accessible with a click of a button, as opposed to searching through folders and documents. The system will also document the receipt of specific drawings, so the information can be used if a dispute arises.

Teams can avoid rework when they work from the latest versions of the drawings and can document receipt of new versions.

Save time and money with drawing management

Drawing management systems should make your life easier, not create more work. They can help keep teams organized, help them find the information they need, and save time and money searching for documents.

When looking for the best drawing management software for your team, make sure it has the features above and fits your workflow. To find out if Premier Construction Software is a good fit for your team, contact us today.

Author Biography:

Dawn Killough is a construction writer with over 20 years of experience with construction payments, from the perspectives of subcontractors and general contractors. Dawn has held roles such as a staff accountant, green building advisor, project assistant, and contract administrator.  Her work for general contractors, design firms, and subcontractors has even led to the publication of blogs on several construction tech websites and her book, Green Building Design 101.

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Uncategorized

Why Go Digital? The Future of Construction Management

The construction industry has traditionally been slow to adopt the technology. Many of its work processes are legacy solutions from decades ago, like spreadsheets and yellow notepads. Today’s workers are stuck in the process of trying to digitize an industry that has been stuck in the analog world for many generations.

However, contractors are beginning to realize that they no longer have a choice when it comes to embracing technology. Now it’s a race to decide who will be the first adopters to bring the industry into the future.

We’ve put together five reasons why construction companies need to go digital today.

Why go digital?

Save time and money

Many contractors run several software systems simultaneously – one for estimating, one for project management, and one for accounting. These systems often don’t talk to each other, and each system becomes its own information silo, creating obstructions to the flow of information. Each software system provides information, but it’s difficult or impossible to share that information with the other systems.

Companies soon develop workarounds like entering data by hand from one system to another or using spreadsheets to provide the information everyone needs. Some software systems allow data sharing through import/export, but it still takes time to capture the data, download it, then upload it to another system.

When workers have to manually enter data, there’s an increasing chance that mistakes will be made. Inaccurate information can lead teams to make wrong decisions that can have a profound effect on the financial success of projects over time.

All-in-one software packages create workflows that allow project teams to share data between departments without resorting to workarounds that can cause errors and lost productivity.

Attract a younger workforce

In order to attract younger workers contractors need to upgrade their tools to the latest technology has to offer. You don’t have to be on the cutting edge, but there’s a lot of tried-and-true technology that construction has been hesitant to implement. Companies need to adopt tech more readily to match the skill sets, education, and training future workers are receiving.

Construction management students are learning project management and documentation using the software. These packages make tracking correspondence, submittals, and RFIs much easier than using Excel and other legacy software. If contractors don’t adopt these tools, they could be losing the opportunity to work with some of the best and brightest in new talent.

Integration is key when it comes to estimating and material takeoffs. Too many companies rely on outdated software or manual methods to create estimates and perform takeoffs. That data then has to be entered into another software system once the project is approved. Younger workers don’t understand why these systems are separated when there are so many options for integrating them.

Harness the power of new technology

New tech, like AI, machine learning, and automation are changing the landscape. Artificial intelligence (AI) is more than robots and droids. It describes how machines are able to mimic human thinking, like problem-solving, pattern recognition, and learning.

AI is being used to create predictive models based on past project data. These models analyze projects for cost overages, schedule delays, and other potential issues. The software looks for similarities between past projects and current work, and from there it can predict potential problems and bring them to the contractor’s attention.

Machine learning is a subset of AI and uses statistical techniques and calculations to understand project data and gain insights. As more data is added to the machine learning model, the software is able to assimilate the information and refine its predictions in current situations. Contractors are using both machine learning and predictive analysis to assess projects before they start so they know the risks and can proactively manage them from the beginning of the project.

Automation, or the use of technology to perform tasks, is also gaining in popularity in construction. Construction management and accounting software systems use automation to speed up data entry tasks and help prevent errors. For example, automated invoice entry in accounts payable allows workers to pull amounts and codes from commitment records and get notified when budget line items are over their limits. This automation helps ensure data is accurate and cost overruns are detected and managed.

Streamline your operations

With business growth responsibilities and processes are often developed organically. Employees do the best they can, but without a big picture view, they often create processes without knowing why. These processes certainly get the work done, but it doesn’t mean they’re the best way to do something.

The software can provide the overall structure needed to streamline processes that have grown cumbersome over time. With software as your guide, roles and responsibilities can be reorganized based on the most efficient way to perform a process.

Using an all-in-one system also simplifies record-keeping and data retrieval processes. Project records can be stored in the cloud, so now there’s only one place to look for information. Teams don’t have to search in multiple folders and software applications to find the information they need. It’s at the tip of their fingers 24/7.

Manage/control risk

Construction management software can help teams mitigate many of the risks found on a project. Although it can’t address all potential risks, it can speed communication and document what’s being done to proactively address issues.

Project management software allows teams to see and address overdue tasks and documents that may delay the project. Teams can run reports that show outstanding items as well as who is responsible for those items. The software can also track health checks and other safety-related inspections that are required in today’s world. This daily reporting allows team members to see the status of various items and predict potential problems.

Having a central hub where documents are stored is a must, given the number that is created and distributed during a project. Document storage, version control, and distribution are easily managed by project management software, ensuring everyone is working from the latest documents and has access to them from wherever they are. The same is true for project correspondence. Team members have only one place to look when it comes to searching for an email or notice. All communication is tracked and documented within the system, and specific items can easily be recalled in minutes.

Having an integrated system where costs are instantly updated in the field allows teams to respond to potential budget issues quickly. Project managers can manage the project budget and costs from the site, without having to request information from the office.

Digital is changing the construction world

While the outside world and other industries transitioned from analog to digital several years ago, construction has always been behind the times. It’s only now that the industry has begun harnessing the power that has been available for decades. Tomorrow’s workers are better prepared for this change and are sure to lead the effort. See how smoothly Jonas Premier can assist you and your team in the process of going digital. Visit our website or schedule a call with our team of professionals at Jonas Premier today for a complimentary walk-through of our simple and easy-to-use software.

Author Biography:

Dawn Killough is a construction writer with over 20 years of experience with construction payments, from the perspectives of subcontractors and general contractors. Dawn has held roles such as a staff accountant, green building advisor, project assistant, and contract administrator.  Her work for general contractors, design firms, and subcontractors has even led to the publication of blogs on several construction tech websites and her book, Green Building Design 101.

Categories
Trends & Technology

The Truth About True Cloud

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What is the difference between cloud and a hosted environment?

With typical hosting, you’re offloading your servers to a third party hosting company who then looks after server management on your behalf. While at first glance this seems like a positive step in the right direction to reducing your overall IT costs, you’re still limited by the capacity of these servers and the network capacity of the provider. If you need more capacity, the hosting provider may not be able to provide it. If you need a faster server – get ready for a ‘planned migration’ that can potentially leave you and your customers with either heavily degraded service, or worse, no service at all. Requiring more capacity is known in the industry as ‘Scaling’, and with traditional hosting this remains difficult and costly. In addition to issues with Scalability, you’re also putting your full confidence in your hosting provider to take complete backups, ensure that both your backups and live environment are secure, and that the software you are hosting remains available, even during catastrophic failures.

With Cloud Technology, servers typically operate in a virtualized cluster of many machines, all working together to provide you with the resources and capacity you need. Scaling up, then, is simply a quick configuration change. No downtime. No servers to order. No issues with parts being on back-order. Virtually no downtime. With Cloud technology, companies can scale on-demand to the requirements of the business to ensure that the resources you need are available when you need it. And backups are not an afterthought – they’re typically baked into the core of the service. In the case of a hosting provider such as Microsoft Azure, backups are constantly being taken, allowing you access to to-the-minute point-in-time backups from any time in the last 14 days. And catastrophic failures need not be a concern – with a 99.95% guaranteed uptime and failover zones that are provisioned on the opposite location of the main data centre, you can be sure your data remains safe and your software remains available.

What do you mean by ‘true cloud’, then?

 Many software companies, in an attempt to appear modern and up-to-date dedicate their budgets to masquerading the underlying server dependency with Hosting Environment solutions, rather than investing in their customers and the future of their product. Those that approach the problem in this way are looking at the problem from a short term gain perspective, meaning, long term pains. Jonas Premier, on the other hand, was engineered from the ground up using modern technology, leveraging Microsoft Azure, the #1 global provider for cloud hosting. With more than 66% of Fortune 500 companies relying on Microsoft Azure as their cloud service provider, combined with their 99.95% enterprise grade SLA on services, support, and monitoring, you can be sure that your data remains safe, available, and that Premier can scale to even the most demanding businesses.

So, not all Software Solutions that claim to be ‘cloud’ are ‘true cloud’ based solutions?!

Unfortunately, not. Many companies practice deceptive marketing strategies as a short term solution solely to prop up their financials and appear to position themselves in the market in a way that isn’t reflective of their true solution. They spend their resources on this deception, rather than investing in their infrastructure, and thus, their customers.

That can’t be right. I just got a trial, and was able to run the software without installing it!

Most hosted software solutions require you to operate the software using Remote Desktop Technology such as RDP or Citrix. Sometimes, in addition to this, they also require you establish a VPN connection to their network! Typically, all of these solutions are costly, slow and inconvenient. In these situations, they are effectively having you connect to a workstation which already has the software installed, whether that be to run your day to day business, or to provide you with a demo or trial. In today’s world, people demand the convenience of access, speed, high availability, and a low cost. With a true cloud solution such as Jonas Premier, you don’t need to worry about how you will connect to the software, you don’t need to worry about whether it can scale to meet the demands of your growing business, and you don’t need to worry about maintaining servers, backups, or any of the associated IT overhead.

 Where is my data and who does it belong to?

This is a great question. You want to ensure that you are teaming up with a reputable hosting provider as they are responsible for the security and safety of your data. With Jonas Premier, your data always remains your data. You always have access to real-time data on demand which can be queried through the software, or externally from the software. You can even extract your data using your favorite tools such as Microsoft Excel! Backed by Constellation Software Inc (CSU.TO) and hosted on the Microsoft Azure Cloud, you can be confident that your data is safe and secure. In addition, we have escrow agreements in place to ensure that you have access to your data no matter what the future has in store.

 Why are businesses moving to cloud?

The answer is simple. Lower Total-Cost-of-Ownership (TCO), higher convenience, reduced overall risk, high availability, and access to real-time information from anywhere at any time. Information and reporting are the heart of any organization, and with cloud, it makes it easy for employees to get information from the field into the software to improve cash flow and enhance decision-making capabilities. With over 80% of companies saving money since implementing cloud, it is no surprise that so many companies are making the choice to move to the cloud.

What are the risks with cloud?

Life is fraught with risk, and in this case, the main risk associated with Cloud solutions is internet connectivity and availability. As more and more of the world is looking to the Internet as the universal-backbone-of-things, we’ve seen significant investments in communication technologies, such as fibre to the door, higher speeds, increased cell tower coverage, etc. Today, those internet challenges are quickly becoming a non-issue.

But my server is working great. Why would I want to change?

While traditional servers are still an option, servers have to be maintained and upgraded regularly, which is not only time consuming, but also costly as well. Your business requires IT personnel to manage this and you will incur the costs for backing up your data and storing information. For example, the typical cost to back up data is approximately $80/month for businesses, and most companies’ ultimately back-up to tape, larger in scale and more advanced, but fundamentally the same technology used back in the day of the 8-track tape or audio tapes you might have had in your car to listen to music. Over time, these tapes become unreliable and can be easily damaged. Also, businesses are storing more documents and trying to share them with customers and vendors, which include photos, drawings, and videos. Businesses end up leveraging public online services such as Dropbox. Dropbox is good when you want to share files with your friends, but do you want to make it the information sharing cornerstone of your business? These types of solutions make it increasingly difficult for employees to collaborate and access real-time information.

What about Security? Surely a server solution is more secure than a Cloud Solution.

Most companies have a tendency to believe their servers are safe. And then, something actually happens. Only at this point, with their data lost or stolen and their whole business now at risk, do they quickly realize they lacked the proper infrastructure to protect their most valuable assets. Businesses have had their servers stolen, suffered data corruption, and sometimes lose their data entirely due to natural disasters. Also, many businesses simply do not have the funding to hire and maintain the IT personnel, nor the infrastructure, and when corners get cut you increase the risk of viruses, corruption, or worse. If you partner with a reputable cloud provider such as Microsoft Azure, your data is being protected by one of the top software companies in the world. With Jonas Premier, we have a 14-day point-in-time backup recovery, redundant backups on top of the point-in-time backups, and we leverage multiple data centres within Azure which ensure we have disaster recovery, failover and redundancy capabilities in place. To put it simply, without a proper IT infrastructure in place and a large budget, choosing a server solution is like keeping your money under your mattress. With Jonas Premier, you get to keep your money in the bank, and you can rest easy at night knowing your money is safe.

 

“As a company, we’re not typically in the office all day, every day. Having a cloud-based construction software like Jonas Premier allows us to perform our jobs wherever we may be and fits in well with our business model.”

-Bill Knauss, Land Development & Construction[/vc_column_text][/vc_column][/vc_row]