Industry Insight Resources

Preparing for a Successful Software Implementation Process

When it comes to the construction industry, having a project plan in place to ensure each project runs smoothly is crucial to the success of that project. Well the same goes with Software. When implementing an integrated software package, the most common complaint is, “we need more training”. While training is the most commonly thought software implementation issue, there are four main concerns that must be addressed to ensure a successful implementation process. The concerns are leadership, communication, project management, and change management.


Issues Surrounding Leadership

Leaders need to set realistic goals and expectations upfront, before the implementation process begins to take place. This is the best way to garner positive results, as all parties involved will have a clear understanding of what is required for a successful implementation. Also, planning for what resources will be needed during the implementation process is essential to the success of the plan. Your employees are busy with their daily tasks as it is, therefore if the process is too difficult or unclear, the implementation is more likely to suffer than anything else.



Ensuring everyone is aware and understands the full scope of the implementation plan eliminates the element of surprise and allows employees to prepare for what lies ahead. By systematically communicating and releasing information about the software implementation process, your employees will be more aware and have a clearer understanding of the implementation progress. In addition, it is important to communicate why the change is being made and how it will positively affect the employees.


Project Management

The project manager keeps track of all aspects of the job and is relied upon to make sure that job goes according to plan. The same ideology should be applied to implementing a new software. While there is a team handling the implementation process, there should be an implementation ‘project manager’ to keep the process on track. This individual can ensure that the right employees are handling the appropriate tasks and that each person is understanding how the new software works.


Change Management

With any growing business, change becomes inevitable. With change however, it sometimes creates aversion amongst those who are resistant to moving away from their old ways. For example, some employees may be more comfortable using spreadsheets that they already know well, as opposed to learning a new software. Change is not an easy process it needs to be understood and managed in a way that people can cope effectively with it. Consult your employees about the implementation, have each one lead a certain part of the training process and report back to the project manager. Knowing the strengths and limitations of your business and your people is vital to a successful implementation process.


It is easy to point to training as the main reason why implementation projects struggle, but if all of the underlying concerns mentioned above are taken into consideration, the process will be a successful one.

Trends & Technology

Mobile APPs

The availability of high-speed internet on smartphones has allowed construction professionals to gradually increase their use of mobile devices on the field. The types of applications that are being used in the industry range from Invitation to Bid, Field Data Collection, and BIM, to Estimating and CRM.


The top 10 FREE desktop & web-based software APPs are described below:

  • Dropbox – Dropbox is a free service that lets you bring your photos, docs, and videos anywhere and share them easily. Never email yourself a file again!
  • Google Earth – Google Earth lets you fly anywhere on Earth to view satellite imagery, maps, terrain, 3D buildings, from galaxies in outer space to the canyons of the ocean.
  • GoToMeeting – Work can happen anytime, anywhere. GoToMeeting with HD video conferencing is a simple yet powerful way to collaborate in real time.
  • Google DriveDrive starts you with 15 GB of free Google storage, so you can keep pictures, stories, designs, drawings, recordings, videos – anything.
  • Skype – Skype is a telecommunications application software that specializes in providing video chat and voice calls from computers, tablets and mobile devices via the Internet to other devices or telephones/smartphones.
  • Box – Box Inc. is an online file sharing and personal cloud content management service for businesses.
  • SketchUpSketchUp is 3D modeling software that’s easy to learn and incredibly fun to use.
  • Microsoft Office 365 Live – From home to business, from desktop to web and the devices in between, Office delivers the tools to get work done.
  • Join.Me – Instant screen sharing with powerful meeting tools and unlimited audio.
  • YouSendit – A cloud service that lets users send, receive, digitally sign and synchronize files.

construction Apps

A few more cloud-based construction software related APPs:

  • AutoCAD 360AutoCAD 360 is a free 2D CAD software that lets you create and share stunning drawings and DWG files from any device.
  • Bentley Navigator – Bentley Navigator is used by infrastructure teams to review and analyze project information.
  • BIM 360 Field – BIM 360™ Field is field management software for 2D and 3D environments that combines mobile technologies at the construction site with cloud-based collaboration and reporting.
  • BlueBeam – Bluebeam Revu combines powerful PDF editing, markup and collaboration technology with reliable file creation.
  • Construction Master 5 – The Construction Master 5 is the essential tool for serious building professionals. Easy-to-use in the field or office it meets the need for fast, accurate construction- math solutions.
  • DeWALT Mobile Pro – A calculation and reference tool for construction pros.
  • MagicPlan – Create an inside map with your mobile device without measuring nor drawing.
  • Onsite Planroom – Access your plans and files for viewing, sharing and commenting from the convenience of your iPad.
  • PlanGrid – PlanGrid is a mobile construction blueprint replacement app and platform that provides real-time updates and seamless file synching over Wi-Fi and cellular radio.

Take some time to research the above applications in more detail and see how they can be incorporated in your construction business.

Stay tuned for more news regarding the Jonas Premier Field Mobile APP!