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Tips for Using Construction Software to Improve Performance

Construction companies upgrade their construction software for lots of reasons. One of the main reasons being to improve, you guessed it, performance. This includes being more profitable and more efficient, both in the field and the office. There are many ways to improve performance working with construction software, including choosing the right software, getting an ERP solution, changing processes, gathering data, and using analytics.

1. Get the right software for your business

One size software does not fit all. Before selecting construction software for your company, you need to do research to make sure you’re selecting the program that is best for your company. Get something too simple, and you’ll quickly outgrow it. Get something too complex, and you’ll never use it properly or understand what the data is trying to tell you.

Start by assessing your current system, even if you’re still using spreadsheets. Determine what’s missing and what information you wish you had. Shop around and look at multiple software options. Don’t rush this process or you’ll quickly be overwhelmed by all the information you receive. Look for software that allows for flexibility and growth in your company and the data you collect. You’ll want to be able to grow into the software and still have it serve you several years down the road.

Choose the software package that best suits your needs and gives you the most options for additional data collection. Some software packages target specific contractor types or are better suited for certain trades. Choose one that fits your company and the work it does, both now and into the future. Choosing the right software lays the groundwork for improving your performance and improving efficiency.

2. Get an ERP

An ERP software program, or enterprise resource planning, offers companies a holistic view of their operations and finances. In the construction world, it combines project management and accounting into one solution that is linked by data. This type of software solves a critical missing link in construction – it links the office to the field. Information entered in one area can be immediately seen by the other, making real-time decision-making possible.

ERPs have several advantages over standalone accounting software, including the ability to see data in real time, integrated data, and a larger view of company performance. All of these allow management to assess and act on trends in the business. They can spot problems both in the field and the office and proactively address them.

3. Don’t be afraid to change

New software often brings new processes. No software program does things the same way as another, and companies need to be flexible in changing their processes. Using the software’s process will improve efficiency and avoid extra work. It can also allow for additional data collection, which can be beneficial in assessing productivity.

New software provides the opportunity to learn more about the company and its processes through the collection of additional data. Even though the company hasn’t collected certain data in the past doesn’t mean you can’t learn from the information.

4. Gather data

Data is key when it comes to improving performance in construction. By being able to gather data from both the field and the office, management can assess performance companywide and make improvements to increase efficiencies and improve performance. Without this data, management must rely on anecdotal evidence and assumptions about what is happening on site.

When companies gather more data, they have an opportunity to learn more about the company. With limited information available, management has to make assumptions to fill in the gaps. But with concrete information coming from the field, management can monitor both growth and performance in real-time, allowing them to make better decisions.

5. Use analytics

Analytics help companies predict future outcomes based on past events. The more data the company has available for analysis, the better the predictions are. Since construction software allows for the collection of data from the field and office, analytics can provide insight for both areas and allow project managers and company management to make better strategic decisions.

Analytics can predict incidents and problems ahead of time, like forecasting the possibility of safety incidents depending on the type of work being performed. This proactive response helps prevent problems and allows companies to improve performance and increase efficiency.

Conclusion

If your company is looking to increase efficiency and improve its performance, construction software is a key part of that journey. Start by making sure you have the right software for your situation by assessing multiple options before deciding. If it makes sense for your company, select an ERP solution that connects the office to the field. Don’t be afraid to change your internal processes to match the software’s procedures. Gather as much data as you can and use analytics to help you predict outcomes for your business. Premier Construction Software has all the tools you need to improve your key performance measurements. Contact us to request a demonstration.

To learn more about how you can improve performance with a construction software, schedule a call with our team for a live demonstration.

Author Biography:

Dawn Killough is a construction writer with over 20 years of experience with construction payments, from the perspectives of subcontractors and general contractors. Dawn has held roles such as a staff accountant, green building advisor, project assistant, and contract administrator.  Her work for general contractors, design firms, and subcontractors has even led to the publication of blogs on several construction tech websites and her book, Green Building Design 101.

 

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Tips & Advice Trends & Technology

A Way of Attracting Younger Construction Workers? Technology.

Many construction industry companies are looking for ways to attract the younger generations to work with them so their businesses can continue on into the future. But with a labor shortage throughout the country, and particularly in construction, companies have to work harder to attract younger workers.

The answer to the question of how to reach younger workers and encourage them to join the industry is technology. By updating systems and software, using the latest in tech gear, and focusing on recruiting young workers, construction companies can make the industry attractive again.

An aging workforce

Workers younger than 25 make up only 9% of the total construction industry workforce. Roughly 40% of workers in the industry are 45–64. And according to data from the Center for Construction Research and Training, workers aged 55 and over increased from 17% in 2011 to 22% in 2018.

Add to that the fact that the industry has struggled to attract younger workers and it’s a recipe for a shortage in the near future. High school students are encouraged to go to college and choose a career path from there. The trades and other construction-related occupations are not given as much fanfare.

Contractors are complaining about the lack of skilled workers available, but the truth is the industry doesn’t do a good enough job attracting potential workers. The younger generations have grown up with technology by their side and have come to rely on it for every aspect of their lives. However, construction has been slow to adopt new technology, and many workers still rely on outdated resources to perform their work.

If contractors and other construction companies want to attract younger workers, they’ve got to adopt the latest in technology. This will allow them to take advantage of the benefits of younger workers’ skills. Students in construction management programs are getting trained on the use of scheduling software, project management software, estimating software, and electronic material takeoff. Administrative and accounting professionals are being trained using new software with new functionalities. Asking highly trained workers to use outdated programs discounts the education they worked so hard to get.

By asking workers to use systems they are not familiar with also slows down the training time and increases costs. Companies that still do manual takeoffs will struggle to teach a Millenial worker about scales and manual calculations. This leads to a longer onboarding process, costing companies more money while they wait for a new worker to become productive.

Upgrade your tools

Companies that want to attract younger workers need to upgrade their tools to the latest technology can offer. You don’t have to be on the bleeding edge, but there’s a lot of researched and tried-and-true technology that construction has been hesitant to implement. Companies need to adopt tech to help match the skill sets, education, and training those future workers are receiving.

Accounting

In accounting education students are quickly trained on the debits and credits, then they are moved to software. While most construction companies use accounting software, not many use software specifically designed for the industry. QuickBooks and other general-purpose accounting software can be useful when a company is starting out, but as they grow and want to attract a higher level of talent, industry-specific software becomes a necessity.

Since construction accounting is so different than any other industry, using industry-specific software becomes even more important. Trying to show someone the intricacies of construction accounting using software that isn’t built for those intricacies can lead to a lot of confusion. New workers need a straightforward process that often isn’t available when using generic software.

Project management

Students in construction management programs are learning project management and documentation by using software packages. These packages make tracking correspondence, submittals, and RFIs much easier than using an Excel spreadsheet. If companies aren’t using these tools, they could be losing the opportunity to work with some of the best and brightest.

Estimating and takeoff

When it comes to estimating and material takeoffs, integration is the key. Too many companies rely on outdated software or manual methods to create project estimates and do material takeoffs. Those amounts then need to be entered into another software system once the project is approved. By integrating and automating the estimating takeoff process, companies can improve speed and accuracy. Both of these lead to more work and higher profits.

Scheduling

Scheduling software allows project managers to build dependencies and relationships between tasks on a project. This makes updating the schedule a lot easier because tasks automatically move depending on their predecessors. Having to spend hours manually updating a schedule can be costly.

In addition, some schedules can be imported into the project management system, allowing the team to view the day’s activities and adjust the schedule as needed.

Update your software with Premier

By implementing the latest in technology and bringing processes into the 21st century, construction companies can attract younger, skilled workers. Companies that do not upgrade will continue to struggle to recruit new workers and attract the best and brightest.

If your company is ready to upgrade your accounting and project management software, contact us to see a demo of Premier Construction Software.

Author Biography:

Dawn Killough is a construction writer with over 20 years of experience with construction payments, from the perspectives of subcontractors and general contractors. Dawn has held roles such as a staff accountant, green building advisor, project assistant, and contract administrator.  Her work for general contractors, design firms, and subcontractors has even led to the publication of blogs on several construction tech websites and her book, Green Building Design 101.

 

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Tips & Advice Uncategorized

Leveraging AI, Machine Learning, and Automation in 2021

Contractors collect a lot of data in the process of building a project. It comes from the field, office, and outside sources. Successful contractors are using this project data to improve the efficiency of their production and save admin time. Technology tools like artificial intelligence, machine learning, and automation are driving this focus and providing valuable insights that contractors can use to increase profitability.

Artificial intelligence

Artificial intelligence (AI) is more than robots and droids. It describes all the ways that machines are able to mimic human thinking, like problem-solving, pattern recognition, and learning. It is now being programmed into powerful software packages that are being used by contractors to analyze and assess their projects. This intelligence is a powerful way to coordinate with team members and provide project monitoring.

AI is being used to create predictive models based on past project data. These models can be used to analyze projects for cost overruns, schedule delays, and other onsite issues. The software reviews past projects and compares them to current work to determine the similarities. From there it can predict potential problems and bring them to contractors’ attention before they become issues.

IoT devices are increasingly being used on-site to assist with safety and health monitoring. Smartwatches, cameras, and drones are able to detect worker proximity to other workers and potential hazards. These devices became more popular in the past year and a half due to the pandemic and the need to keep workers spaced out. The software was able to monitor who workers were close to, allowing for quick and easy contact tracing. It’s also possible to track where workers are on-site and to analyze work patterns to help improve productivity and efficiency.
Some contractors are using AI to better analyze their project schedules so they can more efficiently perform work and meet deadlines. ALICE is a schedule analysis algorithm, started by ALICE Technologies, that many contractors are using to assess and predict delays. It analyzes schedules by extrapolating thousands of possible outcomes and running simulations of a project’s 4D schedule and BIM. By adjusting the inputs, contractors can quickly see what effect it will have on the schedule.

Machine learning

Machine learning is a subset of AI and has to do with using statistical technology and calculations to understand project data and gain insights. As more data is added to the machine learning model, the software is able to assimilate the information and refine its predictions in current situations.

Contractors are using machine learning and predictive analysis to assess projects ahead of time so they know the risks and can proactively manage them from the beginning of the project. This type of analysis can monitor RFIs, project issues, and potential change orders and alert contractors to critical issues.

This learning is also being used to take real-time measurements of completed work on-site and compare them to the scheduled work to determine if a project is on schedule or not. Based on the result of the analysis, the software alerts contractors to direct their resources to address the delay. This analysis can be done across a project portfolio, allowing contractors to be more effective in their crew and equipment resource use.

One application of machine learning uses visual and audio data to identify people in photos and videos and recognize if they are using the correct safety equipment, including PPE. This information is then used to notify safety officers, superintendents, and others who can act to correct the issue.

Selecting which projects to bid on and improving the accuracy and success of bids is another way that machine learning is being used to make contractors more successful. The software can analyze the results to predict which projects contractors will be most successful on and provide insight on bid successes.

Automation

Automation, or the use of technology to perform tasks, is gaining in popularity in construction. Contractors who can eliminate unnecessary work improve efficiency, saving time and money, which leads to more profits.

Construction management and accounting software uses automation to speed up data entry tasks and help prevent typing mistakes. For example, automated invoice entry in accounts payable allows workers to pull amounts and codes from commitment records and receive notifications when budget line items are over their limits. These automations help ensure data is entered accurately and cost overruns are detected and managed.

For recurring invoice entries, where the amounts and codes don’t change, automating these entries speeds up the process and ensures that costs are coded and allocated correctly. Using a template saves time by reducing the amount of data that needs to be entered, reducing the chance for errors.

When mistakes are made in invoice entry, or an invoice allocation needs to be changed, simple invoice correction helps workers quickly make the necessary changes and move on with the rest of their work. There’s no need to worry about debits and credits, as the system takes care of those entries on the backend. The goal is to make changing invoices quick and easy while maintaining the proper audit trail.

Get the right software

If you’re looking to leverage the latest in automation, AI, and machine learning to improve efficiency and increase profits, you’ll need software that can gather and analyze data quickly. Our construction management and accounting software provide teams with the tools they need to take advantage of these technologies. Click here to schedule a personalized product tour.

Author Biography:

Dawn Killough is a construction writer with over 20 years of experience with construction payments, from the perspectives of subcontractors and general contractors. Dawn has held roles such as a staff accountant, green building advisor, project assistant, and contract administrator.  Her work for general contractors, design firms, and subcontractors has even led to the publication of blogs on several construction tech websites and her book, Green Building Design 101

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Industry Insight Resources

What to Consider When Looking For Construction Accounting Software

With all of the advancements in software functionality over the years, making a decision on the right construction accounting software that meets your needs can be difficult to say the least. Finding a solution that can seamlessly handle job costing, project management, progress billing, document management, and accounting is not an easy feat. The good news is that an integrated system such as this already exists. With that being said, there are key factors to consider when deciding on which construction accounting solution is right for your business.

Automation

The level at which your accounting system automates processes can reduce the amount of manual entries and double data entry. With less manual entries being made, there will be less chance of errors such as duplicate or incorrect data entry. Automation can also lead to greater employee satisfaction, as the amount of monotonous work will be reduced and more time will be available to complete more value added tasks and close your books faster.

Integration

Without a fully integrated construction accounting solution, consolidating information is difficult to say the least (as most of you reading this are well aware). From the office to the field, an integrated accounting system automatically consolidates information between these functional areas, thus reducing the time and effort it would take to consolidate manually. For example, field workers enter their hours directly from the field using the Jonas Premier Field APP, which then automatically integrates with payroll and all that is left is to approve the information submitted! No more entering hours from a manual worksheet and struggling to get your field workers paid on time.

Flexibility

Each business is different and having the ability to make changes on the fly is essential to staying ahead of the curve in the construction industry today. With a flexible construction accounting system, you can customize and adjust the functionality to adapt with the changing needs of your business. An example of this can be seen with editing prior periods. Jonas allows you to enter information into prior periods, providing you with the flexibility to go back into an accounting period and make changes or updates as necessary.

Reporting

Being able to audit and drill down to the electronic documents allows for reconciliation with ease and improved reporting capabilities. A great example of this is ad-hoc reporting. With Jonas Premier, ad-hoc operational and financial reports can be generated quickly and easily. This tool provides a fast way to generate and review multiple reports whenever you want them and automates the distribution as well.

Customer Satisfaction

With all of the day-to-day tasks we perform, we can sometimes forget about the customers we are dealing with. Having a construction accounting system that creates simple and configurable reports, contracts, and invoices will improve customer satisfaction. Having professional and easily understandable documents sent to your customers will help to reduce any further questions they may have and keep operations running smoothly.

 

Click the link to learn more about Premier Construction Software today!