Picture this – endless piles of paper taking over your office and desk space. Sounds familiar?
If so, then it’s probably time to consider looking at an e-document management system. At a time when there are so many tools available to share and organize data there is huge value in deploying a system that ensures your information is accessible, secure, and easy to find for all its stakeholders.
The way you consume information is a personal preference. To many people, reading from a physical document is much more natural, comfortable and convenient than reading from a screen. To others, reading from the screen is more preferential.
Jonas Premier gives you the opportunity to go completely paperless by storing and transferring all your data digitally. We also make it easy to email and print reports. Part of what makes this possible is the integration with various Microsoft office programs:
Outlook – Automate your emails and send reports directly through Premier for quick and easy communication.
Excel – Generate spreadsheets on a platform that you’re already comfortable with, and see information the way you want to see it. Print, save, or email it.
A centralized, easily accessible location for all of your information will enable your entire team to collaborate on projects and reduce the time it takes to perform tasks. No more searching for missing information or sorting through outdated unorganized data. Companies that don’t require a hard copy of their documents are also at a significant cost advantage. There is less time spent on printing and filing which gives your administrative staff more time to accomplish other important tasks.
Jonas Premier’s document management system enables your team quick and easy access to the most current versions of their documents while also keeping an accurate historical audit trail. This reduces the risk of looking at stale information. Premier also designates which revision you are currently looking at as well as when it was created.
Although improving your document management system might not be your top priority, it is fairly easy to do and offers great rewards down the road. Go electronic with your documents and make sure your company is operating at its fullest potential!
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