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Best Practices For Software Implementation

Beginnings are always messy and this is often true in the Construction Industry. Especially at the start of a new project, which can make the entire project messy from day one. Through proper planning, possible pitfalls can most definitely be avoided.

The same can be said for implementing new construction software. Contractors often hesitate investing in a more efficient system – typically not due to the cost, but rather the anticipated stress associated with change management.

By applying your skills and know-how of running a successful and profitable construction project, you can avoid these common missteps when implementing a new construction software. Below are some of the most common roadblocks and related best practices to curb them.

1.Begin with a Plan

When you purchase a new construction software package, approach the implementation process the same way you would approach a new job – with a solid plan. Tap into the resources of your software provider in order to develop a logical and effective implementation strategy in order to be successful. They have helped thousands of clients before you, so with an open mind, allow them to be your trusted partner throughout the process.

2.  Define Success

 

Success is more than simply having the system up and running. Look deeper into defining what success is. What procedures have you found that haven’t worked with your current software and how can those procedures be improved? Identify these measurements of success at the onset of implementing new software.

3.  Assign a Project Manager Lead

 

Typically, you wouldn’t begin a new job without a Project Manager, so do not start a software transition without one. Ensure you have a dedicated Project Manager on board from your company and ensure they play a substantial role during the implementation process. Ultimately, the Project Manager will be one of the champions during start to finish of implementation and further on.

4.  Review Old Procedures

 

The main reason for changing software packages is to increase productivity and profitability. In order to increase this, it is important to review old procedures in order to make the necessary adjustments. Spend the time up front to establish a more standardized structure for all of your jobs and overall operations within your company.

5.  Review Outdated Information

 

Before switching over to your new software provider, review all of your records. By eliminating duplicate vendors, evaluating outstanding items and updating employee information – you can start with a clean set of data, which will help you when developing new procedures or tweaking existing ones.

6.  Approach Implementation in Phases

 

Transitioning over to a new software package should be approached in phases, just like a job. Map out each phase along with your software provider and share this with your team leads. By approaching this in phases, it will keep your staff from feeling overwhelmed as you move throughout implementation because you are giving them time to learn the basics before adding more complex functionality.

7.  Stay Positive and take Advantage!

 

Implementing new software can come with a bag of changing emotions – excitement, dread, frustration and impatience. Change can be difficult but remaining positive and taking advantage of the support your software provider is arming you with, will make all the difference! Keep an open line of communication between yourself and your team, as well as the software provider. Increase your knowledge base and overall efficiency by taking advantage of any additional resources, webinars and much more. Most importantly, take a hands on approach to training in order to utilize the software to is maximum ability.

 

Change is necessary for growth. Set expectations early on and approach the brand new implementation process with a solid strategy!

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Industry Insight Mobile Resources Trends & Technology

Jonas Premier Favored for Contract Management by Capterra

In a recently published article for Capterra, Content Marketing Analyst, Rachel Burger ranked Jonas Premier in the top 10 best constructions software packages for contract management. Citing Premiers unlimited document storage, ease of use and reputation for customer service excellence as defining features, Burger went on to explain that the criteria used in narrowing down her extensive list of candidates consisted of: Is the software industry specific? Is it applicable for commercial construction? Are there contract management features, and ease of use.

As a provider of fully integrated Construction Project Management and Accounting Software, Jonas Premier offers cutting edge cloud based software for today’s contractors. With complete access to your data from the office, job site, and even the airport, you can make the right decisions for your business at all times. Good bye Citrix, good bye VPN, and welcome to safer, faster software.

 

About Capterra:

Capterra is a website that offers unbiased third party software advice and reviews, you can check them out here.

Rachel Burger is a Content Marketing Analyst, and you can check out some of her writing here.

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Accounting Industry Insight Job Costing Resources Trends & Technology

Jonas Premier Listed in Top 10 by SoftwareAdvice

In a recent article, SoftwareAdvice.com listed Jonas Premier amongst the top ten most popular construction software products. The three metrics used to determine the rankings were, user adoption level, search traffic, and social media presence weighted by 75%, 14% and 10% respectively. Of these companies, Premier ranked the highest of the providers that offer true cloud, combined integrated project management and accounting software.

 

As a general contractor, moving to a cloud based project management and accounting software is the first step towards expanding the scope of your business. By moving to an electronic cloud based, integrated solution you can expect a significant improvement in job costing and tracking, greatly reduced double entry, and data access in any situation. Moving to cloud will keep you relevant in the ever evolving world of construction and provide you with an edge against the competition.

 

Jonas Premier is crafted on a modern software architecture that is both flexible and simple to use. Some of the features that Premier offers include sides of Accounting, Job Cost, Progress Billing, Subcontract Management, Financials, Customer Portals and MS Projects Integration just to name a few.

 

About Software Advice

Software Advice is a trusted resource for construction software buyers. They provide detailed reviews and research on thousands of software applications.

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Industry Insight Resources Trends & Technology

Premier Announces Integration with Microsoft Project

Jonas Premier, a leading integrated cloud construction software solution, announces integration with Microsoft Project, a leader within the project management software industry. Phase 1 of this integration is set to be released in early December 2015.

Markham, Ontario, Canada (PRWEB) October 23, 2015 —

 

The goal of this integration is to enhance the accessibility of schedule information, allowing employees across the business to view project schedules from one central location. Any time a project schedule is updated, the revised schedule is automatically updated within Jonas Premier as well. This eases the burden of sharing schedules via email, which reduces the issues of viewing an outdated schedule and making decisions with inaccurate information.

 

Parham Mousavi, Director of Operations with Jonas Premier, is excited about the benefits this integration will provide, “With this integration between Jonas Premier and MS Project, existing Premier clients will not only be able to save time by having project schedules updated automatically, but they will also experience greater accessibility with all schedule information stored within the Jonas Premier system. All project schedules will be accurate and available in real-time, providing our clients with the confidence to make better decisions moving forward.”

 

The integration between Jonas Premier and Microsoft Project makes sharing project schedules easy, as everyone with access to the Premier system can view Gantt Charts, critical paths, schedules, and more, all in real-time. By automating this process, there is no requirement to import or export documents, which can be time consuming and cumbersome. Through a simple push of the button, project schedule information is made available to any Premier user, at any time and from anywhere through the integrated Jonas Premier cloud server.

 

Phase 2 of this integration, set to be released during Q1 of 2016, will further enhance this integration by providing Premier users with the ability to push estimated and actual costs to Microsoft Project, automatically creating the cash flow report in the process. As the project progresses, this integration will be able to automatically populate costs as well. This can be done instantaneously with a simple push of the button, saving a lot of time in the process.

 

About Premier

Premier is a fully integrated, cloud-based construction accounting software solution ideal for General Contracting businesses. Running in the cloud, it provides you with the ability to access and input key business information anytime, anywhere. It is built on modern software architecture, fully flexible and is simple to use. The complete offering for contractors includes: Accounting, Job Cost, Subcontract Management, Billing, Progress Billing, T&M Billing, Financials, Project Management, Bank Management, Purchase Order, Inventory, Time Entry, Integrated Document Storage, Field Mobile Apps, and Vendor and Customer Portals

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Industry Insight Resources

5 Tips On Choosing The Right Construction Software

1. Keep it Simple

Choosing the right construction software for your business can become very complex at times as there are many moving parts which can often complicate the process, hence, simplicity is key. It is a major investment so it is important to take the time to do proper due diligence. Premier provides an integrated construction software solution that is modern, powerful, yet simple. Configurable user-defined defaults, dashboards and favorites are just a few of many features that help personalize and tailor the software to your needs.

2. Look for Unlimited Training

To ensure your team is using all of the features and capabilities of the software, proper training is important to implement. Unlike most construction software providers out there, Jonas Premier offers an unlimited training model at no additional cost. You should be confident in knowing that while your business continues to grow, additional fees are left behind.

3. Check Client Support Reviews

The perfect type of construction software will help run your business if it entails a well-established support team to listen, consult and collaborate in order to meet your software needs. Always check client support reviews when searching for a software solution. User and/or professional references will supply you with their reviews on how they truly feel about the software.

4. Relationships Matter

When deciding on which construction software solution provider to go with, keep in mind that it is more than just about the product. Relationships also matter. Make sure you choose a vendor that you are comfortable with and one that you have a strong connection to. Communication should always be open and transparent. A strong bond between your business and the vendor you choose will add value, build trust and create the perfect partnership to help your business grow and succeed. If you notice the vendor and their team is going above and beyond for your business, then you are headed in the right direction.

5. Seek a True Cloud Provider

Your business is unique and so is a true cloud provider. Take advantage and seek a provider that offers a true cloud technology solution rather than a provider that uses in-house servers and/or gateways such as VPN and Citrix. Premier offers their integrated construction software solution as true cloud, which provides the ability to access the system anytime, anywhere on any device. True cloud will keep costs low and eliminate the hassle.