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Features Industry Insight Ultimate Guide

The 101 on Lien Waivers in Construction

When a contractor agrees to take on a project for a set price, they expect to get paid for their work. If a project owner decides not to pay them, the contractor then has the right to file a lien against the property. While this does initially put the contractor in the driver’s seat, another document exists to protect project owners as well: lien waivers. 

So, what is a Lien Waiver?

A lien waiver is a document that a contractor or subcontractor can sign to give up their lien rights in exchange for payment. This form is exchanged during the payment process, and it states that for a certain amount of money, the contractor will agree not to file a lien against the owner’s property.

This is a powerful document.

If a contractor has lien rights, they can file a lien against the property if they don’t receive money for their work. If the owner still doesn’t make good on the payment, the contractor can act on the lien and force the sale of the property. Once the property sells, the contractor is able to take their cut from the proceeds.

This creates a lot of risk for the project owner. Although most owners want to pay their contractors to keep them happy, they also prefer a bit of reassurance that the contractor won’t file a lien against the property. That’s exactly what a lien waiver does. 

Two Types of Lien Waivers

There are two types of lien waivers: unconditional and conditional. If a contractor signs either one, they’ll give up their rights to a lien. However, exactly when they give up their rights changes based on the waiver type.

  • Unconditional waivers essentially state that the moment the contractor signs them, they give up their rights to a lien. These are excellent documents for project owners because they essentially wash their hands of risk. For contractors, they might be signing this document before receiving any money, meaning they’re shouldering all the risk. If the project owner doesn’t pay, there’s no recourse other than a long, drawn-out lawsuit process.
  • Conditional waivers are a bit more diplomatic. A signed conditional waiver states that a contractor will give up their right to a mechanics lien when they get paid for their work. These forms are essentially like receipts for the project owner and create very little risk for the contractor. If the contractor doesn’t get paid, they still retain their right to a lien. 

Nailing the Lien Waiver Process

These documents carry a lot of weight, so it’s important that they’re handled correctly. Project owners need to ensure they’re receiving lien waivers from the general contractor before or at the time they pay them. However, it’s also important that the GC get lien waivers from their subs as well.

One missed lien waiver throughout the payment chain can lead to a lien.

So how should a project owner or general contractor handle the lien waiver process? The best route is through automation. 

Automated Lien Waiver Generation

Tracking down lien waivers from every contractor, sub, trade, or material supplier can be a nightmare. And, it can drag the payment process out far longer than necessary. Instead of manually handling the process, lean on automatic waiver generation.

Premier Construction Software can be programmed to generate lien waivers automatically. Contractors and subs can generate them and send them when submitting invoices, or the system can require them before issuing payment. The system’s customizable workflows can send these documents to everyone who needs them, including internal and external personnel.

This automated process can provide a bit of relief for the GC or project owner. As the system automatically generates proper lien waivers (unconditional, conditional, or even final payment), they’ll know that money won’t switch bank accounts until the document is signed. This lessens the risk for these parties tremendously. 

Electronic Signatures

When a contractor or sub receives or submits a paper lien waiver, they have to sign in and include it in their payment application paperwork. This creates yet more risk, as the document could easily get misplaced, leading the project owner’s accounting staff to believe the contractor never submitted the document, so they withhold payment until they receive it. Since the contractor isn’t getting paid, they might consider filing a lien. 

It’s a nasty cycle caused by one misplaced document. 

Since Premier Construction Software allows for electronic signatures, the risk of losing a lien waiver is almost non-existent. Contractors are able to access documents on any mobile-enabled device. Once they review the form, they can sign it and submit it to the project owner. This happens in real-time.

Storage and Review

Keeping all those lien waivers organized in hard copy form can be challenging for office staff, and it allows more room for human error than is necessary. Poor file management can mean time wasted looking for a specific lien waiver, or not knowing who even submitted them.

Premier Construction Software puts secure storage at the users’ fingertips. Premier automatically stores signed agreements on its cloud, and then sends the contractor or sub a copy of the signed document. The project owner knows who’s submitted the doc, and the contractor knows their lien waiver is on file. 

And, once the waiver is in the system, it enters an approval inbox. Users can access this inbox to view approved documents (such as signed waivers) and drill down for important information like payment amount, dates, and who signed the document. 

Customizable and Repeatable Lien Waivers

Depending on the owner, GC, and sub, lien waivers can look very different between each party. The owner’s customary lien waiver they send with payment could look different than the version coming from the GC or subcontractor. While they all serve the same purpose, standardizing them into one document can streamline the payment process.

Premier Construction Software offers users the ability to configure and customize their forms. This gives the owner and GC a standardized form they can use across the payment tiers. Subs submitting invoices will be filling out the same document the project owner sends to the general contractor. This consistent language not only makes the form easier to produce and send but also ensures everyone understands the form, allowing better transparency and communication. 

Lien Waivers Require Careful Handling, and Premier Can Do It

Lien waivers are vital to both project owners trying to keep their properties clear from litigation and contractors and subs looking to speed up their payment. Both entities can benefit from a system like Premier, like automatic generation, real-time electronic approval, and cloud-based storage takes the guesswork out of lien waiver management.

To see how Premier Software can help you structure your business for success, schedule a demo today.

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Features Industry Insight Tips & Advice Ultimate Guide

Are Project Management Solutions Really the Solution?

When shopping for construction project management software, it can be difficult to determine if it’s best to go with a standalone service or an all-in-one that includes accounting. Both have their pluses and minuses, and a lot depends on how you run your business and the size of your staff.  

Premier Construction Software provides an all-in-one solution for your project management, accounting, and financial data needs. And while standalone PM solutions may look attractive, they really create more work than they save. Here are some of the features that Premier provides that standalone products don’t. 

Real-time cost data 

Some standalone project management solutions sync data with the accounting software at the end of the day or when told to manually. So, the data that is represented in the PM solution can be hours or days old. Project managers can’t be sure that they are looking at the latest and greatest information unless they sync the data themselves. 

With Premier, project managers have instant access to all cost and budget data and details as soon as it’s entered. This includes updates to project estimates when budget change orders are approved. The software automatically updates the budget and creates progress billing lines. Project managers can be confident that the information they have, even when accessed on a mobile device in the field, is accurate and up to date. This helps them make better decisions about the project to keep it on schedule and on budget. 

 

Access to all financial data 

Some standalone solutions provide only general information about costs, such as subtotals by cost type or grand totals. Managers can’t drill down into the data specifics because not all the data is shared with the PM solution. 

Premier’s financial data isn’t based on what one program does and doesn’t share with another. All of its information comes directly from the source, allowing project managers to get the information they need, including details and documents. They can look at all costs for a cost code and type and determine if a transaction has been coded correctly, ensuring that costs are properly allocated. Using the forecasting module, PMs can account for unanticipated costs and request internal budget transfers to keep the project on track. 

 

Custom billing forms 

Some solutions provide standard billing forms (like the AIA G702 and 703), but there isn’t much flexibility. Or they only provide templates for generalized invoices. Companies have to create their own invoice templates outside the system to meet their client’s needs. Then that information has to be entered into the accounting software, creating two sources for original data. This double-entry can lead to costly errors. 

Premier’s customized billing forms allow you to design just the form you need to match your client’s requirements. This flexibility allows you to present your billing the way your client wants to see it without adopting a workaround. You only have to enter the data once and have access to all the documents and reports you need to support the billing. Need to make a correction? Instead of a lengthy voiding process, our software allows you to quickly make one-click edits and simple invoice reversals. 

 

Detailed reporting 

Some standalone solutions only receive summary cost data from the accounting system. The export of data doesn’t include detailed information or images of documents to help users research issues. If a problem or question comes up, workers must look at multiple sources to find the information they need. 

Premier offers the ability to drill down to specific transactions and get all the information you need to solve a problem or answer a question in just one platform. Reports can be customized to provide as much, or as little data as is necessary. From generalized summary reports to detailed transaction reports, PMs can get the level of information they need to keep their projects on budget. This allows project managers to quickly get the accurate information they need to manage the project and make key decisions. 

 

Equipment and inventory cost integrations 

Some standalone PM solutions don’t support inventory or equipment cost and revenue tracking. Most companies choose to track these separately in a spreadsheet or by hand as a workaround. This can lead to potential mistakes and inaccurate cost and revenue data. 

Premier’s integrated equipment and inventory modules provide tracking, costing, and purchasing tasks that help ensure the accuracy of billing and cost data. You can track equipment-related expenses and assign mark-ups by the hour, day, week, or month. It also enables you to track historical supplier pricing and assign custom billing prices with custom mark-up codes. This ensures your company gets the revenue it deserves when using its own inventory and equipment and lets you know when it’s time to invest in new equipment or purchase more inventory. 

Automation 

Some PM solutions offer little or no automation of tasks. In addition, because data must be entered into the accounting system and the PM system, they require double the amount of work to keep data accurate in both systems.

Premier allows automation of routine and repetitive tasks, like repetitive invoice entry and automatic pay when paid payments. In addition, when an approved change order is received, the software auto-generates progress billing lines and creates and emails subcontract and purchase order change orders to subcontractors and suppliers. This saves workers time and creates workflow efficiency. 

And now for our verdict…

Premier allows contractors and subcontractors to get the real-time data they need to the level of detail they require, provide custom billing forms, track equipment, and inventory expenses and revenues, and take advantage of automation to increase productivity and efficiency. For more information or a free demo, invest in your business and contact Premier today.

Author Biography:

Dawn Killough is a construction writer with over 20 years of experience with construction payments, from the perspectives of subcontractors and general contractors. Dawn has held roles such as a staff accountant, green building advisor, project assistant, and contract administrator.  Her work for general contractors, design firms, and subcontractors has even led to the publication of blogs on several construction tech websites and her book, Green Building Design 101.

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Features Industry Insight Tips & Advice

Construction Forecasting: Developing and Maintaining a Project Budget

In 2015, KPMG reported that 31% of construction projects come within 10% of the budget. And it seems the bigger the project, the worse the financial uncertainty. In 2016, McKinsey reported that 80% of large projects go over budget. The research shows that contractors and owners are struggling to maintain their budgets throughout their projects. Forecasting costs has only become even more difficult in the last couple of years, due to the global pandemic and supply chain issues. 

Knowing how to build a project budget and manage it over the life of a project is a skill that can be learned.

Here are some tips we have gathered to help.  

Developing a project budget 

Developing a project budget begins with a clear and complete scope of work. You must have a clear picture of what needs to be done and when it needs to be done before you can price the work. Talk to the owner about their project and get as many details as possible about the work and their schedule. 

Using the description gathered from the project owner, develop a breakdown of the work that needs to be completed, also called a work breakdown structure or WBS. A WBS breaks the work down into small, manageable, quantifiable scopes of work. For example, installing drywall. A WBS helps in both budgeting and scheduling work because each task and can be quantified for cost and time. 

Based on your conversations with the project owner, you should be able to establish milestones in the schedule that have to be met. These may include equipment delivery dates or occupancy. Establish key performance indicators (KPIs) that let you know if you are meeting both the owner’s and your own milestones. For example, you may have profit goals or productivity targets that you must meet for the project to be successful. Defining these ahead of time will help you assess the project’s success as it progresses, not just at the end. 

When developing the project schedule and budget, provide an optimistic view, a pessimistic view, and a most likely scenario. Leave some room for changes and added work. By analyzing these three schedules and budgets, you can assess the probability that you will meet your goals ahead of time and start to plan for potential issues before they come up. 

Maintaining the project budget 

A project budget should be a living document that changes as the project progresses. Added work, scope changes, and schedule delays often affect the schedule as a project moves on. Project managers can use several methods to forecast costs to complete the work. They include using a work breakdown structure, using Excel formats, third-party templates, and construction software. 

Some contractors use the list or work breakdown structure method to estimate their projects and forecast future costs. This technique involves listing all the work that needs to be performed and breaking it down into manageable tasks, like WBS. Then each of these tasks is budgeted, scheduled, and tracked throughout the project. While this technique may work for smaller simpler projects, it can easily get unmanageable on larger construction projects. 

The next step up from a written list is using Excel templates to manage costs, schedules, and other information. Excel spreadsheets have been used to track costs, schedules, daily reports, budgets, and much more. If you have not developed your own forms, many are available on the internet. The problem with excel spreadsheets is that they are not connected, and not tailored to construction. 

Some companies rely on templates and use them to track all correspondence and data for their projects. These templates are created by third-party companies and not customized for a specific project or scope. Again, they are not connected, and the data is not centrally located. 

The most modern way to track and maintain a project budget is using construction software. Today’s software is available in ERP (Enterprise Resource Planning) and all-in-one solutions that combine project management, actual costs, commitments, unanticipated costs, budgets, and communication together, where everything is in one place. They tie together estimating, job costing, timekeeping, communication, and financials. Using this information, project managers can more effectively forecast productivity and costs, providing a more accurate picture of where they will finish on the job and ensuring they are not caught with any surprises. They can review historical information and easily dive into the month-to-month variances to better understand the current budget and estimate at completion. 

Keys to better forecasting

  1. Get real-time data

When project managers try to forecast monthly, they often make mistakes if the accounting and job costing is not integrated into one software solution. Working with multiple software applications makes it difficult to compile the data taking several days or even weeks, leaving the Project Manager no choice but to base their forecasts on lagging information. Worst of all, they cannot trust the data to make accurate and informed decisions.  

Today’s financial construction software offers real-time data that automatically calculates the estimate at completion. This way you can easily compare your original estimate, current estimate, and estimate at completion. Software solutions offer great lock features allowing you to freeze the original estimate and forecasting period, forcing your team to properly enter any change orders in the correct period to record any movement on the job. This way, each month you can easily review the variances and see why the budget has moved.  

  1. Communicate

There is no substitute for continuous communication between contractors, owners, and design team members. When everyone is on the same page there are fewer hidden costs. Software solutions offer simple, integrated ways for team members to communicate in real-time about issues, change orders, and any concerns. With software introducing new and faster ways to approve and electronically sign off on commitments, ap invoices, and change orders, it ensures the estimate at completion is up to date and accurate. Members can easily approve, mark-up, decline, or reject key documents instantly. The ability to see what is outstanding and ensure you have your internal processes optimized to provide open, instant feedback, makes forecasting much simpler and more accurate. 

  1. Integrate systems

It’s time to say goodbye to disconnected excel spreadsheets. With real-time data, it makes it easy for a project manager to easily adjust the EAC using anticipated costs and make more informed decisions as to where the budget will end up. 

When systems are separated from each other due to the lack of software integration, time can be lost spent pulling information from multiple sources and compiling it into comprehensive reports. Teams need integrated data at their fingertips so they can act proactively view actual costs, commitments, change orders, pending items, etc. Using an ERP or all-in-one software financial construction solution provides project managers a macro and micro-overview of the budget as they can easily drill down into all the details waiting for other departments to provide information or for spreadsheets to be updated. 

  1. Automate

Saving time saves money. The more teams can automate daily data-entry tasks, the more time they can spend actively managing the work and proactively reviewing the high-risk itemsSo much time is being wasted on chasing down subcontractors, manually approving AP invoices, trying to collect signatures, and rekeying data from emails. An inefficient system makes it difficult for PMs to find the time to properly forecast. With proper construction financial software, the most time-consuming and complex tasks can be automated to save you valuable time and ensure you can scale the business without having to add more overhead. Best of all, you can start trusting your data and gain better financial control of your jobs and business.  

If you are ready to step up your forecasting game, look no further than Premier Construction Software. We have an easy-to-use financial construction software solution that will help manage your project from beginning to completion.  Get in touch with our team to schedule a demo today!Author Biography:

Dawn Killough is a construction writer with over 20 years of experience with construction payments, from the perspectives of subcontractors and general contractors. Dawn has held roles such as a staff accountant, green building advisor, project assistant, and contract administrator.  Her work for general contractors, design firms, and subcontractors has even led to the publication of blogs on several construction tech websites and her book, Green Building Design 101.

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Accounting Features Tips & Advice

Filing 2020 1099-NEC Forms in Premier

For tax years prior to 2020, companies were required to file a 1099-MISC form for any nonemployee compensation paid out to subcontractors for any amount over $600. This year the Internal Revenue Service (IRS) has created a new form to be filed, the 1099-NEC which is specifically used for nonemployee compensation.

This article is designed to explain how Premier can streamline reporting, as well as provide updates on the new form implemented by the IRS.

What is Non-Employee Compensation? 

Per the IRS, if the four conditions are met, you likely will need to report payments as Non-Employee Compensation:

  1. You made a payment to someone who is not your employee.
  2. You made a payment for services in the normal course of your trade or business (including government agencies and non-profit organizations).
  3. You made the payment to an individual, partnership, estate, or a corporation.
  4. You made payments to the payee of at least $600 during the year.

What Changed from 2019 to 2020 ?

For the tax years starting after 2020, the IRS has decided to bring back form 1099-NEC. In tax years prior to 2020, the filing deadline for NEC on the 1099-MISC 2019 Form was still January 31, for any amounts in Box 7 which related to non-employee compensation. This has been done to streamline and simplify the process given the different dead lines for each form. Now all items which would have previously been reported in Box 7 of the 2019 1099-MISC will instead be recorded in Box 1 of the 1099-NEC.

Extensions for Form 1099-NEC reporting Nonemployee Compensation can only be requested as a non-automatic 30-day extension of time and must be filed on paper using Form 8809.

Is its important to note per the IRS publication, that the 1099-NEC form is not part of the Combined Federal/State Filing (CF/SF) Program. This means you must file a separate form directly with the state.  Form 1099-MISC can continue to be filed with the CF/SF Program.

Although the forms have changed, it is important to note both forms are intended for trade or business reporting only and not related to personal payments. The 1099-NEC is strictly for reporting independent contractor payments exceeding $600 in the year.

How Premier Streamlines Your Report

Premier has specialized forms that allow you to directly print on your IRS Submission forms! This saves you valuable time by automatically generating your 1099-NEC’s. In Premier, simply select the 2020 – 1099-NEC Default Form to print directly on the IRS Forms. In Premier, you are also able to print completed forms directly on blank paper for State tax department forms (Copy 1), recipient tax forms (Copy 2 to file with taxes and Copy B for records), and your own personal copy (Copy C). Premier allows you to automatically generate your annual information for each independent contractor including their address, tax identification number (TIN) and total non- employee compensation paid out, including applicable taxes.

Premier also has the capability to file online directly with the IRS! You are required to have  Please note if you have over 200 1099-NEC’s to file, you must efile your forms with the IRS.

What should be reported on 1099-NEC?

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Box 1 Non-Employee Compensation:

  • Must report payments to independent contractors
  • Payments for working interests for oil and gas payments
  • Prizes and awards for services performed by nonemployees
  • Termination payments to former self-employed insurance salespeople if certain criteria are not met (see IRS for details)
  • All payments made to a corporation that provides legal services i.e. the attorney fees must be reported (note settlement payments for contracts are to be included in 1099-MISC box 10)

When reporting taxes on 1099-NEC, it is important to note that if you have paid state or local taxes on the amounts paid to a nonemployee, the amounts you have paid must be included in Box 1.

Some examples from the IRS of what should be included in Box 1 include the following:

  • Professional service fees, such as fees to attorneys (including corporations), accountants, architects, contractors, engineers, etc.
  • Fees paid by one professional to another, such as fee-splitting or referral fees.
  • Payments by attorneys to witnesses or experts in legal adjudication.
  • Payment for services, including payment for parts or materials used to perform the services if supplying the parts or materials was incidental to providing the service.
  • A fee paid to a nonemployee, including an independent contractor, or travel reimbursement for which the nonemployee did not account to the payer, if the fee and reimbursement total at least $600.
  • Exchanges of services between individuals in the course of their trades or businesses, such as a barter transaction.
  • Taxable fringe benefits for nonemployees, such as transit passes and parking passes which exceed $21 in a month. The value of parking may be excludable from an independent contractor’s gross income, and, therefore, not reportable on Form 1099-NEC if certain requirements are met

Box 4: Federal withholding taxes

For the majority of all 1099-NEC’s filed, this is may be non-applicable. There are only certain conditions that the IRS may mandate that withholding taxes be held back. The most likely scenario to occur which requires withholding is :

  • The recipient fails to provide their TIN to you
  • The IRS notifies you to impose backup withholding because the recipient provided an incorrect TIN

Box 5 to 7: State or local sales taxes

According to the IRS, these boxes are provided for your convenience and do not need to be completed.

Who is responsible to file?

If you make a payment on behalf of another person using their funds, you may be responsible for filing Form 1099-NEC.  In addition, if you make payments directly and even if you provide management oversight for the issuance of payments you are responsible for filing information returns for payments of $600 or more paid to contractors. Please note, if the independent contractor is registered as a C corporation or S corporation, a 1099-NEC will not be required.

IRS Deadlines

It is important to note the filing deadlines differ between the two forms. The deadline to file Form 1099-NEC using either paper or electronic filing with the IRS is on or before February 1, 2021 (note January 31, 2021 is a Sunday).

However, this is different for Form 1099-MISC. Paper filings for 1099-MISC must by filed by March 1, 2021 (note February 28, 2021 is a Sunday), but electronic filings must be completed on or before March 31, 2021.

Deadlines for Statement to Recipients

Regardless of whether you are filing Form 1099-NEC or 1099-MISC, all recipients must be provided their copy of their respective form by January 31. One exception is amounts reported in Box 8 or 14 of  Form 1099-MISC are due by February 15.

For detailed instructions please visit the IRS site for Instructions for Forms 1099-MISC and 1099-NEC (2020).

To learn more about Premier Construction Software can help you streamline your business, schedule a free demonstration with our sales team here

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Features Tips & Advice

How to manage RFIs to increase the success of your construction projects

We have all heard the saying time is money. This especially holds true in the construction industry where one small setback has the ability to derail an entire project off course, both financially and time wise.

Requests for information, or more commonly known as RFIs, are more than just inquiries about a current project. They are a formal written process that documents the clarification of plans, drawings, specifications and agreements between contractors, designer, supplier, subcontractors etc. It can be used to discuss construction items, timing and schedule, design change or clarification, change in process, omissions in specs or plans, material change, value engineering, utility conflict and or any other issues.

RFIs are a project management tracking tool to keep all these documents traced and recorded for both legal and organizational purposes so you can build correctly and deliver high-quality projects on time and on budget.

However, when it comes to managing RFIs, many construction businesses struggle to do so effectively. There can be hundreds of pending RFIs and if there isn’t a process in place to manage them, information might be missed, or documents might end up lost.

With the help of construction management software, this process has become a lot easier for construction businesses to control. To fully optimize your process, here are a few best practices to keep in mind.

Best practices for sending an RFI in construction management software

  • Before sending an RFI, you should be able to answer the 5 W’s & H.
    • Who will be impacted and who should be involved?
    • What is the issue and what tasks must be completed?
    • Where on the job site/drawings/is the budget impacted?
    • Why is this important- is there a time, cost or legal implication?
    • When is the response required and when are the impacted parties to be informed by?
    • How will the issue be resolved? How are you proposing it be resolved? How does this impact the job? Is there a change order, budget transfer etc.
  • Provide enough detail. If there is not enough information this can cause confusion and delay the project, as more time will be required for clarification. Avoid vague and generic comments and clearly identify the issue or inquiry that must be resolved. Provide some background information but ensure you only include relevant facts that pertain to the question you have asked.
  • Provide relevant documentation such as images, drawings or other documentation. Do not include unnecessary documents or information as this can confuse the recipient.
  • To avoid further delays, send requests as soon as you discover the need for additional information so this way, you have all the supporting documents. 
  • Limit each RFI to 1 topic. This will prevent questions from slipping through the cracks. If there is information overload and too many topics in the RFI there is a risk that no answer will be received and the project could become delayed.
  • When choosing recipients to include, ensure you are not including the wrong person. Only those who are directly involved should be included. This means anyone who was not involved or will not be impacted by the request should be excluded to avoid confusion.

There may be scenarios when you receive an RFI such as when you’re working with subcontractors. It’s important that you also respond accordingly to ensure there are no confusions or delays.

Tips for responding to RFIs in construction project management software

  • Always provide a definitive response and leave nothing to interpretation. When multiple options are presented there is a risk that different approaches will be followed by multiple recipients. Clearly state your recommendation I.e. use clear verbiage such as “We will paint the room blue”, instead of “We can paint the room red or blue. I like blue”.
  • Do not guess at what the issuer is trying to ask. Ensure you research the issue or ask relevant questions via a documented email. Verbal conversations are okay, but bear in mind paper trails such as emails between recipients can hold more credibility in case of a dispute.
  • Respond in a timely fashion. The rule of thumb is to respond back within a week. The longer the questions go unanswered, the bigger chance of delay.

Managing RFIs in Premier Construction Software

subcontractor completing an RFI using Premier's RFI request portalPremier Construction Software makes it easier than ever for construction companies to manage RFIs all from one platform.  Premier allows you to create RFIs, track responses, and view all applicable RFI’s for specific jobs.

By sending emails directly from the software, Premier helps minimize the no-response rate which is a likely cause of disputes in contracts. You can efficiently and conveniently track who you have received responses from and send reminder emails to those who have not. The system will automatically update the status of the RFI once the user responds. Users also have the option to manually add responses that could have taken place verbally over the phone. 

Premier also offers the flexibility to attach documents and drawings to RFIs. This ensures everyone involved has the information required to effectively make a decision and no documents are lost. For a quick audit on the status of all RFIs, users can easily generate reports for different jobs to review outstanding responses, and address pending items as quickly as possible to help avoid delays.

To learn more about Premier Construction Software and how it can improve your RFI process, get in touch with us today.